grant savvy

What Do Foundations Look For in Grant Applications?

2012-01-09T13:24:00.007-07:00

Professional grant writers know that 2012 is going to be a challenging year. There will be lots of wins, but also plenty of uphill battles to get the gifts that our organizations need. We know that nonprofits are competing for fewer grant dollars and that government grants are shrinking. It won’t be easy to reach our goals.

Having a few tips for success in your back pocket might just come in handy when you are looking to reengage past funders or have conversations with new ones. Below are some tips given directly from Foundation leaders and program officers about working with foundations to secure grant funding. Where better to get advice than from the people who write the checks?

What should grantseekers look for BEFORE submitting a proposal?

Do your research!
Know who is on the foundation board. Do you have a connection?
Does the foundation have established priorities that align with your mission?
Review the foundation’s past grant awards.
What is the foundation’s typical dollar range for grant making?
Are they open to Challenge Grants?
What is their funding cycle?
Call and speak to a Program Officer to make your initial contact (if allowed for unsolicited).

What do Foundations look for AFTER the proposal has been submitted?

Complete and thorough answers to questions. Don’t just give a partial answer.
Concise needs statements. Why should we fund your project? What difference will it make?
Broad public support.
Detailed budget.
Evidence of collaboration—not just letters of support.
Most foundations don’t like to be the “first ones in” with money.

My best advice is “do your research”. I've been there, done that and seen what it is like to learn the hard way. Don’t go blindly into the proposal process or set unrealistic expectations for your team because you heard “somewhere” that a foundation funds programs like yours. Be smart and stay on track. A little research can go a long way!

~Cheers!

Grant Writing 101: Giving Thanks and Saying Thanks

2011-11-17T12:47:00.003-07:00

“Feeling gratitude and not expressing it is like wrapping a present and not giving it.” ~ William Arthur Ward

Lessons of thankfulness are highly applicable in the world of grant writing. Being thankful and saying "thanks" to funders who have helped you achieve your goals is imperative to a lasting relationship and future giving. Whether the funder rejected your proposal or continues to give, year after year, saying “thank you” will help cultivate long-term giving and represents gratitude to the funder in a way that money can’t.

The idea of “giving thanks” and “saying thanks” resonated for me last week when I was volunteering with a local arts organization that uses the arts to help kids excel in school and in life. I was sitting in a room with a handful of high school students and we were all wildly beating on our djembe drums in fantastic harmony…it was brilliant! I was older and less cool than my fellow drummers, but I had a blast!

What occurred to me during this moment was what how grateful I was for sharing in a creative experience with amazing teens. They welcomed me into their group and shared openly. I was free to make mistakes, laugh, and learn alongside them. I was genuinely filled with gratitude. Immediately, I felt like I had to thank each one of them for the brightness they brought to my day, but the session ended and I didn’t get to share my appreciation. My gratitude was the wrapped present that I didn’t get to give away. I was disappointed and feeling a bit guilty—like I had taken something without the proper “thank you”. I was grateful, but never said it.

This same principle is applicable when fostering relationships with funders. What if your program receives a $20,000 grant and only sends a form-letter thank you. It’s enough by legal standards, but something is missing—right? Something in the back of your mind is constantly nagging, “I should really tell them ‘thank you’ again” or “I need to let them know how this money helped our organization” or “If they could only see how these kids light up with new instruments in their hands”. How often do we act in a timely and personalized way to say “thanks”?

Another example came to me earlier this week when I heard about a mother who used an iPad to sing lullabies to her child who was staying in the Pediatric Intensive Care Unit (PICU). Infection-control concerns made it impossible for the mother to sit next to her child, but technology gave her a way to still comfort her child. The iPad was donated by a donor and they didn’t know this was the impact of their gift. It might be shared in a year-end report, but that’s it. The organization had good intentions and thought “it would be great if we could tell the donor about this, but we have been too busy”. We all have genuine intentions, but sometimes they just don’t come to light. Too many tasks and too few hours complicate our efforts. It's important to remember that if the donor knew now how their gift made a difference, they might feel more like a partner in the success and less like the piggy bank.

As the end of the year approaches and we are looking towards next week’s Thanksgiving celebrations, I urge us all to see the difference in “giving thanks” and “saying thanks”. Nonprofit professionals are always grateful for donors, volunteers and funders, but do we say “thanks” enough? Do we say it in the right ways? Do our donors, volunteers and funders hear us? Let’s step up our game and reach out a little more to say the “thank yous” that we are all thinking. Hearing “thanks” is universally appreciated and rarely inappropriate – even for big funders. Gratitude is always remembered.

Give thanks. Be grateful.

~Cheers!

How to Create the Right Words for Grant Proposals

2011-10-26T06:00:00.056-06:00

“The difference between the right word and the almost right word is the difference between lightning and a lightning bug.” ~ Mark Twain

How do you create the perfect words that make your proposal shine? I once heard someone say that "Good writing comes from good thinking". It's true. Thinking critically about the words you use makes all the difference! The right words and the best words will help you float to the top of the proposal pile.

Use active voice. I refer to this list of 100 Great Resume Words to help generate action in my writing. Using the active voice will help shorten and clarify what you are trying to say to your reader.

Think carefully about the words you use. Write in layman's terms. Don't use fancy jargon if it distracts from the core of your proposal.

Saying "we offer educational arts programming to at-risk youth in the community" is fine, but why not say "we teach after school art classes to kids who otherwise would not be able to learn about and create different forms of art". The revised version makes a lot more sense to the reader. When the right words are formed into a clear statement your entire proposal is propelled forward.

Make sure your writing can pass the "grandmother test". Can you explain to your grandmother what you are trying to do without having to repeat yourself? Try it.

Practice writing three concise sentences about your need. A beginning. A middle. An end. Where are you today? Where will you be? Why is it important? If you can succinctly explain the "so what" of your work, you'll be able to complete a proposal that has powerful wording on every page.

Show it, don't just tell it. The reader won't be engaged if you only tell them that your organization provided $155,000 worth of arts education last year. So what? Show your impact with words that describe how lives are changed and how your community (or the global one) is better because you exist. Use stories. Get quotes. Connect the reader to the your cause.

The right words will create the lightning bugs that get your proposal funded!

~Cheers

Using the Best Words in Grant Proposals

2011-10-24T11:20:00.014-06:00

Cracks in your shack? Smoke in your stack?

One of my favorite books as a child was "Oh Say Can You Say" by Dr. Suess. Without any doubt, Dr. Suess is still teaching me lessons today--especially in proposal writing.

When writing a complicated proposal with heavy research elements or detailed evaluation processes, I sometimes find myself getting tongue-tied around scientific terms, jargon and extra long words that sound smarter (but really aren't) than shorter ones. Dr. Suess reminds me to think carefully about the words I use and how they can help me say what I really want to say.

The truth is that writing a great proposal doesn't require jargon or Scrabble-winning word scrambles. It just requires good words. Early in my grant writing adventures, I didn't mind using big, fancy words and in fact, I gravitated towards some phrases as my "safety words" because they sounded strong and confident. Today, I don't love those big words in the same way. I use my best words to create magic and use big words more sparingly in order to make the real heart of the proposal jump off the page.

Since I've been writing grants professionally, I've learned 2 important things:

1. "Never use a long word where a short one will do." George Orwell

2. Cut out words that aren't doing any work. (Why should they get a free ride?)

The key to success? Avoid a proposal full of tongue twisters and complicated jargon. Get it right with the right words!

~Cheers!

Grant Professionals Create Fireworks!

2011-10-14T14:39:00.007-06:00

Last week I shared the power of grant writing with approximately 600 other grant professional at the Grant Professionals Association (GPA) Conference in Las Vegas, Nevada. Dr. Bev Browning was right! When more than one grant writer is in the room fireworks happen!

Professional development is important in any career, but I believe even more so in the nonprofit sector. Business practices, rules, regulations and strategies for success are constantly evolving. How do we talk to donors? What is our case for support this year? How do we navigate a recession and still raise money AND demonstrate outcomes? It takes dedicated study to understand all the changes in the nonprofit world and how to apply them to our work. Conference gatherings are a smart way to share in the good, the bad and the ugly of it all.

What did I learn at the GPA Conference? I was reassured that every grant writer faces the same challenges. We all want to tell better stories, we all want to raise more money and we all want to have a strategic advantage with our funders. We also want more hours in the day. I was so motivated that I jumped back into work the moment I returned and haven't come up for air since. I have three full pages of “to dos”. I’ve conquered about 20 items this week.

As a consultant, I am always meeting new clients and working with different personalities. I enjoy the environment of a conference, but it can also an overwhelming social experience when you want talk with everyone you meet. I met too many excellent grant writers to list on my post, but these are three people who attended the conference and who I think bring a refreshing expert voice to the sector. Enjoy!

Three Nonprofit and Fundraising Professionals You Should Know

1. Darian Rodriguez Heyman: A key takeaway came from Darian Rodriquez Heyman. He reminded the audience that “donors aren't giving money to you, they are giving money through you.” Darian recently published the book, Nonprofit Management 101. I’ve ordered my copy and can’t wait to read it as soon as it arrives. His website delivers practical insights and easy to implement solutions for professionals and organizations seeking to meet mission and maximize impact. Darian calls it “your compass for the social sector.” It’s pretty great. Twitter: @dheyman

2. Stephen C. Nill, CharityChannel CEO: Charity Channel was founded in 1992 by Stephen Nill, who saw a need for colleagues to connect, share and discuss pertinent challenges and issues. Charity Channel co-presented the GPA conference and brought a welcomed discussion about the greater nonprofit sector. If you aren’t a member of CharityChannel, I would highly recommend it, especially for consultants. You’ll meet experts and novices alike who are all sharing knowledge and having discussions about grant writing, fundraising, and nonprofit management. Twitter: @CharityChannel

3. Bradford K. Smith is the president of the Foundation Center. Need I say more? The Foundation Center maintains the most comprehensive database on U.S. grantmakers and their grants around the world; issues a wide variety of print, electronic, and online information resources; conducts and publishes research on trends in foundation growth, giving, and practice; and offers an array of free and affordable educational programs. Bradford was honest, candid and super smart. His discussion received rave reviews!

I also swear by Grant Space, which is part of the Foundation Center, when my creative juices get stuck or I need a resource that is specifically tailored for grant writing. Nobody knows grant research and resources better than Grant Space! Twitter: @GrantSpace @FndCenter

The GPA Conference had many firework moments. Explosions of creativity naturally happen when passionate people get together to make their world a better place. Networking helps keep your skills fresh and reboot your engine. It is also a fantastic way to meet new friends. I made many this time around. Finding new connections in your own community or through national conferences will make your brain stronger and your work smarter. What is better than that?

~Cheers!

Giving Show: Top 10 Grantmaking Foundations

2011-09-22T11:07:00.004-06:00

Today, I had the awesome privilege of being a guest on the Michael Chatman Giving Show with guest host, Ian Adair! We shared "Ian and April's Top Ten National Foundations" with listeners and tips for approaching the big players in the grantmaking arena. Many, many thanks to the loyal listeners who helped make my first appearance one to remember! We barley scratched the surface about finding the right foundation funder, but we had a great time!

Large foundations receive a lot of requests and it is the responsibility of an ideal grant recipient to do their homework before they approach the foundation. Don’t be intimidated if you believe your organization has a strong fit, BUT don’t jeopardize your future relationship with a poorly thought-out strategy. As a fellow development professional once said…”a little research goes a long way.”

I can't stress enough that just because you hear about a foundation on NPR and you know they have deep pockets, it doesn't mean that they are right for your organization or that you are right for them.

Tips for Approaching National Foundations

Know your funders. Research. Research. Research. What makes them tick? Do you share an interest? Do they fund organizations that are similar to yours? What is their annual giving? How many grants do they give per year? Do they have a regional representative or one in my community?

Use the Foundation Center and Grant Space. They are my magic fairy dust when I need to know more about a particular funder. They have FREE profile templates, webinars and training sessions. Yes, FREE!

Read the guidelines. I'm reminded of a direct quote from a foundation director a few weeks ago, "We don't get as many people reading the guidelines as we'd like". It's the nice way of saying, "Please don't waste our time or yours". Don't force a square peg in a round hole.
Start with a relationship in mind. What type of partnership can you create with a potential funder. They don’t want to be your bank account—even if they like limited contact with grantees.
Respect the funder. Nagging gets you nothing. If a foundation does not want a lot of hands-on contact with a prospective grantee, you must respect their position. Large foundations receive too many inquiries to respond to all of them like they want. They need policies that protect their organization too.
Create your own Top 10 Foundations list to share with development staff and your board of directors. Do you have a relationship with any board members? Staff? Use the list as one piece of your fundraising pie and to jump start high-level giving.

Giving Show: Top Ten Grantmaking Foundations

The Bill & Melinda Gates Foundation is the largest operated private foundation the world. The primary aims of the foundation are, globally, to enhance healthcare and reduce extreme poverty, and in America, to expand educational opportunities and access to information technology.
During 2009, the Walton Family Foundation invested more than $378 million in a wide variety of domestic and international projects that addressed significant social and environmental issues, and sought to create exciting new opportunities. The foundation continues to implement and expand grant making to fund a positive difference in many diverse communities.
The mission of the Robert Wood Johnson Foundation is to improve the health and health care of all Americans. Their goal is clear: To help our society transform itself for the better.
Through the support it provides, the MacArthur Foundation fosters the development of knowledge, nurtures individual creativity, strengthens institutions, helps improve public policy, and provides information to the public, primarily through support for public interest media.
The W.K. Kellogg Foundation supports children, families, and communities as they strengthen and create conditions that propel vulnerable children to achieve success as individuals and as contributors to the larger community and society.
The Wal-Mart Foundation strives to provide opportunities that improve the lives of individuals in our communities including our customers and associates.
The grant making philosophy of Andrew Mellon Foundation is to build, strengthen and sustain institutions and their core capacities, rather than be a source for narrowly defined projects
Kresge Foundation has seven, narrowly defined programs that each in its own way works to improve the life circumstances of poor and low-income children and adults and those living in underserved urban and rural communities.
Annie E. Casey Foundation is a private charitable organization, dedicated to helping build better futures for disadvantaged children in the United States. The primary mission of the Foundation is to foster public policies, human-service reforms, and community supports that more effectively meet the needs of today’s vulnerable children and families.
Knight Foundation supports transformational ideas that promote quality journalism, advance media innovation, engage communities and foster the arts.

Happy researching, cultivating and fundraising!!

~Cheers!

Grant Savvy: Words of Wisdom From Passionate Players

2011-09-08T14:50:00.029-06:00

"Good friends and excellent teachers - Stick close to them! Wealth and power are fleeting dreams but wise words perfume the world for ages." ~Ryokan

It's been a while since Grant Savvy posted. We're editing, finding our mistakes, changing, fixing up the kinks and getting ready to take our savvy-ness to the next level. Soooo...while Grant Savvy spends valuable time tuning the blog and working with nonprofits that are trying to raise money for great causes, I hope you will consider checking out these favorite blogroll friends! They are all wise and passionate about nonprofits, fundraising and grant writing.

1. Joanne Fritz: She is a guru and always impresses me with intelligent content and links to resources. I would ask her a million questions if we were ever stuck in an elevator together. Luckily she has a wonderful blog where I can dig for information all day and night. You'll be glad you found her!

2. Pamela Grow: Oh, Pamela. She is brilliant and one of my first Twitter friends. She constantly inspires me to be a better fundraiser and a better businesswoman. She knows her stuff and is passionate about helping organizations through the grant process. Visit her site and you'll be smarter.

3. Ephraim Gopin: I like Ephraim because he is fun and smart and loves fundraising. He recently posted a list of his Twitter Fine Fifty. It is a list of the 50 people, organizations and foundations he thinks a nonprofit/NPO worker should follow when they first join Twitter. The whole blog is a fantastic read, but this list will connect you with some amazing nonprofit folks.

4. Grant Space via the Foundation Center: How do I love thee? Let me count the ways! Grant Space rocks. It's like the Snuggle commercials that just make you feel good. Every page is filled with resources, samples, training opportunities...you won't leave disappointed!

To making new friends...

~Cheers!

Grant Writing with The King of Rock ‘N Roll

2011-08-15T17:06:00.024-06:00

Anyone who knows me well knows that I L.O.V.E. Elvis Presley. I’m not just a fan. I’m a fanatic. Yes, I’m that kind of fanatic. The infatuated kind who collects memorabilia, reads books about his life, silently celebrates his birthday and knows the words to nearly all of his songs. I totally get this level of dedication. I’m also an old soul and hopeless romantic. No musical artist will ever replace my love for the big E-P. No one has even come close. The upside is that I’m pretty confident that I can win any game of Elvis trivia.

So, in a lighthearted “dog days of summer" post and in honor of the 34th anniversary of his passing, I’m sharing a few tips about grant writing from The King himself. Uh, huh. Enjoy!

Follow that Dream: Create a Road Map for Your Vision!

Elvis was born in a small two-room home in Tupelo, Mississippi. His father had an eighth-grade education and struggled to support his family. Life wasn’t always easy. Fast forward….when Elvis was 25, he had a Rolls Royce and was paid $125,000 for a six-minute appearance on a Frank Sinatra TV special! Six minutes. His success didn’t happen overnight and he worked hard. He also had a plan, a team of people to support him and a vision.

Grant writing forces you to put your big dreams and visions down on paper, to map them out and to have a plan for success. It’s okay to start small. Funders want to know how you’ll get to the Rolls Royce, whether that’s today, tomorrow or next year. Spend the time to clearly identify your goals, your objectives and your measurements of success. Then, hold yourself accountable.

Partnerships are Like Yummy Sandwiches: Clearly Describe Your Collaborations.

Peanut butter, bananas and mayonnaise are good on their own and even better together. Right? Elvis thought so and the culinary trend caught on. (I don’t personally enjoy this delicacy. Bacon would be a better choice than mayo.) This sandwich is a genius combination and a great metaphor for collaboration.

When you are trying to fund a project, think about ways you can highlight your collaborative partnerships. Let your funders know that you have strong and qualified team of people to see the project through from start to finish. If your peanut butter is even better with mayo, tell them how. Prove it. Fry it up and let them try it. Share letters of support and testimonials that demonstrate the value of your partnerships. How do the strengths of your organization work with the strengths of your partners? Make your project tempting to fund because of your ability to collaborate.

Shake Your Hips: Don't Be Afraid to Blaze a Trail!

When Elvis first hit the scene, conservatives balked, girls fainted and jaws dropped. He looked like a well-groomed southern boy and sang with a deep blues soul (we'll save the hips for another post)! Who would have thought this was possible? There was no Elvis before Elvis, but that didn’t stop him from following his dreams. He blazed his own trail. He doled out hip-shakin’, heart-racin’, rockabilly blues that the world never knew existed.

When a nonprofit creates new programs in order to respond to the needs of the community, there might not be a model to follow. You’ll need to create one. If homeless children need back to school supplies and no one else has a program to help, you might be the first—go for it. If there is a gap in service it usually means no one else is filling it. Step up to the plate. Make a commitment as an organization to dedicate yourself to serving your mission. Foundations primarily exist to make change happen. Innovation, creativity and thoughtfulness are generally appreciated if they have goals attached to them.

If the heat of the summer is slowing you down or you are discouraged by recent grant denials, take a minute to shake up your approach to funders—Elvis style. Think outside the box, give your funders something delicious to sink their teeth into and show how you are innovative. The King did all of this and definitely set himself apart from the competition!

Thank you. Thank you very much.

~Cheers!

Grant Savvy’s Top 5 Tips for Winning Grants

2011-07-28T10:43:00.012-06:00

I was invited to share a guest post with Digital Library Consulting about the "Top 5 Tips for Winning Grants." Compiling only 5 tips was a bit of a challenge because I easily could have created a list of 100+! At any rate, all of these tips are friendly reminders that I use every day when writing, coaching or engaging with nonprofits. Enjoy!

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Top 5 Tips for Winning Grants

Grant writing and proposal development can seem overwhelming. Some days, it is. However, when you take the time to educate yourself about the grant process, you’ll be one step ahead of your competition. Here are 5 tips for success:

1. Do your research. Make sure you have a fit with your potential funder.

Knowing whether or not your potential funding partner is interested in your project is important—very important. If you decide to approach a foundation that has a focus on animal habitats in Africa and you are a library looking for new books, you probably aren’t a good fit. Know what makes the funder tick. What is their mission? What are they interested in? You can access financial information, past giving history and guidelines through their website and online databases. If you submit something that isn’t a good fit, you are wasting everyone’s time.

2. Read the instructions. Read ALL of the instructions.

One of the most obvious and overlooked tips for success is to know what is expected of your application. Every funder has different guidelines, so know what they need from you and make sure you can provide it. A few quick tips for formatting:

Complete the entire application and answer every question completely and to the best of your knowledge.
Don’t give half-answers or false information.
Follow word limits. They are not suggestions.
Apply all required formatting (12 pt., Times New Roman, 1” margins, etc.) to the entire document.
Use letterhead whenever possible.

3. Begin with a relationship in mind.

Creating a relationship with a program officer before you submit a proposal is the ideal way to do things. It’s good to have someone to bounce ideas off of and who can be an internal advocate for you. Sometimes that isn’t possible, but reaching out in any way is a good idea. If the foundation accepts phone calls, pick up the phone and introduce yourself. Ask questions about what the funder’s goals are for this year. Clarify any technical questions that you may have about the submission process. If you can’t make a phone call, see if you can reach out via email. You want your funder to be a partner for more than one year and they want to be more than just your bank account.

4. Don’t rush the process.

Give yourself time to prepare your proposals. On average, a proposal will take 4-8 weeks to develop. Know exactly what you are asking for and know how you want to describe your work. Give all of your team members enough time to gather information, share their feedback and add to the process. You will also need time to secure signatures from leadership, define budgets, create letters of support and finally, package all of the materials accordingly.

5. Measure your success.

Any investor or funder wants to see that you will be successful with their money. Wouldn’t you? Be thoughtful about your evaluation plan. Funders will usually have a question related to evaluating success and measuring your results. Think it through and stick to your response. Are you increasingly literacy rates? Decreasing school dropout rates? By how much? Why does this matter? How many people are you serving now? How many will you serve in 12 months? Usually 12 months after you receive funding, you will be required to report back on the progress of your program.

6. Bonus Tip: Ask for help.

It’s okay. Don’t be afraid to ask for help. Seek out resources in your local community such as the Association of Fundraising Professionals (AFP) and Grant Professionals Association (GPA). Find free classes, tutorials and workshops that can help you improve your grant writing. There are also a host of reputable resources online including The Foundation Center’s GrantSpace. Never stop learning!

One of the great myths of grant writing is that there are only a handful of large, national or international funding opportunities. The truth is that there are many small, locally-focused grants that are available to nonprofits and community organizations. The more you develop a process to create a winning grant proposal, the more proposals you can submit and the better your chances will be that you see the funding in the bank!

~Cheers!

*In respect to full-disclosure, I was not paid to write this post for DL Consulting, I was not paid to endorse them and did not receive any form of compensation for my mention of their site. Thank you.*

Create A Winning Grant Team

2011-07-22T11:32:00.022-06:00

When your own team is confused about the grant process, the final product will show it and the funder will notice. Gather a team of the right people and your proposal will be on the right track for success.

Depending on the type of proposal (private foundation, government contract, research study, etc.), you will have different players on your team. Sometimes the grant writer won't be the project lead, but will still be the project manager. In the case of government contracts or research studies, the grant writer won't have the expertise to be the leader. However, as a grant writer, you will still manage the process. You may also be managing several proposals simultaneously and it is good to be able to use the strengths of the experts around you.

Who Should Be on Your Grant Team

Proposal writer: the person who actually pulls together all of the required documents, writes the narrative and creates attachments for the submission. The Sensei of grant writing!
A finance expert: this can be your CFO, financial associate or accountant. It should be someone who knows about the finances of your organization and the program or project at hand. This should not be the person who only enters numbers into a database.
Program or project expert: this should be the person who knows the program/project needs.
Organization leader: this should be someone who has the authority to sign letters, decides how to allocate expenses and who adds leadership to your proposal.

Project Management Tips for Grant Writers

Trust your teammates to do what they do best.
Remember that consensus does not come easily. Keep the lines of communication open and be willing to share ideas.
Start with a draft that people can respond to rather than asking them to create it from the very beginning. Creativity flows much faster this way.
Be the process leader. Guide people about the next steps and what needs to be accomplished.
Ask critical questions early. Don’t wait until the last phase of creation to get answers about your budget expenses or outcomes.

Grant writing is not a one-person job. Use the expertise and insight from others in your organization to build a proposal that effectively describes what you want to do and how you are going to do it. If you take the time to involve all the players from the beginning, you will set yourself up for success when you receive the grant award and during the reporting process. When people appreciate what it takes to secure grant funding, they are more willing to help you see it through. Go Team!

~Cheers!

A Smoochy Way to Help a Kid…Art Heals!

2011-07-14T23:08:00.006-06:00

This post is a departure from typical Grant Savvy conversation. I hope readers will allow the exception. Maybe this is a new topic for Grant Savvy?! Back to more grant stuff next week...

*Muah*

It’s Friday. Life is worth celebrating. I want to do something awesome with my day. Will you help? Yes...great! Meet the Smooch! Project.

Have you ever had an experience when a photo, a painting, a color or a sound helped you manage your pain or just made you feel better? Has a song ever lifted your spirits? Have you been swept away in a painting to the point that you lost all sense of where you were standing? Pretty wonderful—right? This is the stuff that helps kids feel better. Art heals.

All week I’ve been tweeting about the Smooch! Project from Minneapolis, Minnesota. They are partnering with Children’s Hospitals and Clinics Minnesota to bring art to kids in the hospital. It’s a beautiful project and part of the hospital’s larger Arts & Healing and Urban Renewal Project. I believe with all of my heart in the value of art, music and the human touch in helping people heal. I have no doubt it works for the patient or that it creates a connection between illness and the greater world that makes healing possible. I’ve seen it.

Here's the scoop! I’ve cleaned out my car, my purse(s), couch cushions, and junk drawers to make a donation and I want to know if you will help. I will match donations of up to a total of $100 for the Smooch! Project if they are made today, Friday, July 15th. Your donation of $10 becomes $20, just like that! Magic! Gather the coworkers, dig through your pockets, pass on the Starbucks (gasp!)...every penny counts today! Smooch! is trying to reach the big goal of $1,000 by July 31st. **If $100 worth of matching donations don't reach Smooch! by 8pm EST, I will still donate $50**

If you can’t donate, but want to help…please spread the word!

You may not have kids who directly benefit from Children’s Hospitals and Clinics Minnesota, but this project is more than just reaching Minnesota families and sick kids. It’s also about inspiring other hospitals, families and organizations to think about the way art heals. Less pain. More smiles. It's pretty universal.

Today would be a red-letter, banner-flying kind of day if we can get one step closer to having this photography in the hospital....so that even just one kid can get lost in its beauty and simplicity enough to feel better and maybe, just maybe, start giving away more smooches of their own!

If you donate to Smooch!, leave a comment on this blog post or send Grant Savvy an emai l and I will work with Bonnie to make sure the donation is made by the end of the day!

The Smooch! Project is sponsored by Springboard for the Arts, a nonprofit arts service organization. Contributions to Springboard (via GiveMN.org) on behalf of the Smooch! Project are tax-deductible.

You can donate to Smooch! and Children's through Razoo and GiveMN.org!

~Cheers!

*In respect to full-disclosure, I was not paid to write this post for the Smooch! Project. I was not paid to endorse them and did not receive any form of compensation for my mention of their site, organization or fundraising efforts. I just love them. That is all. Thank you.*

Thank You Letter to Funders: Be Kind After Rejection

2011-07-07T11:45:00.013-06:00

It's nice to hear "thank you" and it's nice to say "thank you." However, it's difficult to say "thank you" after you've been rejected.

It hurts (a little and sometimes a lot) when you spend time on a worthy proposal just to have it sent down the tube. Rejection is painful, but writers must keep mind that your proposal was rejected--you weren’t.

Saying thank you is important and I believe it should be done even when you are sent a denial letter. It sounds easy, but how do you say “thank you” to someone who just told you "no"? What impression do you want to leave them with after you've said thanks (for nothin')?

Connecting with the funder via phone or in person is the best and more informative method for learning about why your proposal was rejected. At the big nonprofit shops, it is the role of the gift officer or development director to pursue this meeting. If you can't set a meeting, a letter is a good next option. In the smaller shops, where most Savvy Readers work, you have to wear lots of hats and letters are often the most efficient route. Finally, sometimes phone calls are not “allowed” and writing a letter or email is your only option.

Always try to follow-up after you write a thank you letter--especially if you don't get a response within a few weeks. If you still don't get a response, it's time to move on to next year. Keep the funder in your stewardship strategy file and find ways to incorporate them with your organization in other ways. You might be surprised by the impromptu conversations that come up at events or over coffee. When I write a "thank you for your rejection" letter, this is what I like to say:

Sample Thank You Letter to Funder

Dear Mr. Doe:

On behalf of ABC Nonprofit Organization, I want to thank you and the XYZ Foundation for taking the time to review our recent grant proposal for the Community Action Arts Program. We appreciate your consideration of our request and value the work that you do for arts education and at-risk youth.

The Community Action Arts Program is an integral part of ABC Nonprofit Organization’s ability to reach children from underserved and low-income communities. We are actively seeking funding from other partners to support and sustain our efforts in the coming year. In the meantime, we welcome your suggestions as to how we could strengthen our program and our proposal.

While we could not partner with you at this time, we invite you to visit our facilities and see firsthand the difference that philanthropy can make for children and arts education in our community. Our program staff provide tours on a regular basis and would welcome you and your colleagues at your convenience.

Thank you again for your consideration. I will plan to follow up with you soon to explore ways ABC Nonprofit Organization can improve our proposal in the future. Should you require any further information, please feel free to contact me at 212-555-1234 or DevelopmentDirector@ABCNonprofit.org.

Warm regards,

Frank Lee Speakin
Development Director

Whatever the case, I advise you to be thoughtful and remember that your fact-finding thank you mission is designed to achieve two things: 1) Learn how and if you can improve your proposal and correct any mistakes and 2) Continue to have a positive relationship with the funder. Don’t do or say anything that would jeopardize your future opportunities or the reputation of your organization—even if you do feel like stealing their Swingline stapler and taking a baseball bat to their CPUs.

~Cheers!

Grant Proposal Rejection Letter: Take the Sting Out of Denial

2011-06-22T10:49:00.006-06:00

"A rejection is nothing more than a necessary step in the pursuit of success."

Bo Bennett

If I were going to write a proposal rejection letter, I'd want it to say more than "Thanks for your application. Better luck next time". This is not helpful feedback or ideal communication between a funder and a potential grantee. These unhelpful letters exist and give me a bad feeling about the the foundation and their practices. If funders want quality grantees and applications, then I believe they should provide quality feedback. Right? A solid, thoughtful and personal denial letter can take the sting out of the rejection and improve the quality of future applications.

Sometimes you have the opportunity to followup with a funder after rejection and ask deeper questions. Sometimes, you don't.You always get a letter and in that case, what I want to know from a funder is:

1. Did you take the time to review my proposal and all 5 pages, plus attachments, that I wrote to answer each and every one of your criteria?

2. How did you determine that our proposal was not a good fit for your foundation?

3. Can we apply for future funding in the future? Should we stay in contact with you?

4. How can we demonstrate that our project is is a good fit?

I crafted a short, but sweet version of my own rejection letter. What would you want the funder to tell you?

Dear ABC Executive Director,

The XYZ Foundation reviewed your request for the Arts Access Program at our March 2011 meeting. It was met with great interest and we thoroughly discussed the merits of this project as it aligns with the goals of our Community Development Initiative.

While we deeply value the amount of time, thought and resources spent in preparing your proposal, we must respectfully decline the opportunity to partner with your organization at this time. We do not feel like this project is a successful match for our criteria and does not meet our requirements for grantees.

Our trustees used specific criteria to guide their decision making and while you have strong potential, we felt that there were other organizations more worthy of funding. It is our goal to serve as many low-income families as possible in the coming year. As such, we would hope to learn more about the impact that your project will have on all low-income families living in our community and not just at-risk youth served by your organization.

The trustees of XYZ Foundation would be happy to consider a proposal from you in the future and asked me to encourage you to consider applying again in the fall. You have our best wishes for success, and we trust that you will understand our decision to refrain from funding at this time.

If you would like to discuss the merits of your proposal or the possibility of applying again in the future, please contact me directly at 212-555-1234 or programofficer@xyzfoundation.org.

Sincerely,

Program Officer
Community Development Initiative

What do you say foundation officers? Can you take a few extra minutes and give us a little something to make sure we get you better proposals? We promise it will be worth it! Thanks!

~Cheers!

Twitterspeak Tips for Proposal Narratives

2011-06-14T10:44:00.011-06:00

Can you tell your story in 140 characters or less? Do you go over your capacity when you are given word limits?

One of my favorite grant gurus is Cheryl Clarke—a fundraising consultant in Mill Valley, Calif.; author of Storytelling for Grantseekers: A Guide to Creative Nonprofit Fundraising and co-author with Susan P. Fox, CFRE of Grant Proposal Makeover: Transform Your Request from No to Yes. I’ve had the opportunity to hear her speak and she inspires me to do better and be more in my own writing. Cheryl is brilliant and super savvy!

A few years ago, Cheryl wrote a wonderful article for AFP’s Advancing Philanthropy called “Tell an Effective Story in A Twitter Grant Proposal”. She wrote about the value and constraints of online grant applications (oh, that’s a whole ‘nother post). Cheryl also offered incredibly insightful ideas about how to use word/character limits to your advantage as a grant writer and how you can still let your personality shine through. Paring down your best information into limited spaces will make your proposal more thoughtful, concise and readable. These requirements can be frustrating, but also a great exercise in getting to what you really want to say.

“In a ‘sound bite” age, proposal writers are compelled to write ‘low-fat proposals’ when using electronic application forms. The key to successful writing is knowing not only what to trim, but also what to include so that the final results is a well-sculpted tale.”

~Cheryl Clarke

I spend time every day connecting with people all over the world because of Twitter and it’s remarkable that we can communicate in 140 characters or less about sophisticated (and not so sophisticated) matters. We need to cut the fluff and just leave the good stuff if we want our tweets to fit into the tiny box on the screen. Cheryl got me thinking, “why can’t we think like this when we create a proposal narrative?”

Here are few ways that I am attempting to Twitterfy my proposal narratives:

Be concise.

The best advice is “when in doubt, take it out”. I don’t live by this often enough and need to be reminded that I’m not selling the next "great manuscript" to Random House. I’m trying to win funding for an organization. Funders don’t care how many fancy words I know. They care about how I can communicate.

Don’t use $100 words when $10 words will do.

I know lots of big words, fancy words, archaic words and words that could kick serious butt in a Scrabble game. I also know that not everyone cares about that. When writing a proposal narrative, I try to look at big words, jargon and industry-speak from the outside perspective. Would your grandmother know what you mean? Would she fund the proposal? Don’t use “somatic cell nuclear transfer” when “cloning” means the same thing. Get it?

Show, do not tell (Thanks, Cheryl).

Telling the funder that what you are doing is innovative, unique (Worst. Word. Ever…in proposal narratives—avoid if at all possible) or groundbreaking—then prove it. How are you innovative? What outcomes demonstrate innovation? Anyone can say they are innovative…show me!

Proof. Proof. Proof and then get an editor to look at it again.

My tweets are not always error-free. I make mistakes when I write 140 characters in haste. However, there is no room for error in a proposal, especially one with character limits. Spell check. Proofread and give yourself time for the editing process. Don’t rush it just because it is an online application. Don’t leave anything unfinished.

Finally, have an editor or colleague give you feedback and a fresh perspective. I have a fabulous, talented and honest editor who I employ on all types of proposals. When I know that my time is limited or I have a lot on my plate (which increases the chance for error), she is an invaluable resource.

Happy Tweeting…

~Cheers!

Proposal Writing: Getting Personal in Grant Writing

2011-06-02T13:26:00.021-06:00

It's Friday and this is how I feel. I know many grant writers often find themselves draped over the keyboard and exhausted by the writing process. You give every word you have and even attempt to make up new ones before you're spent. If you have never experienced this...keep writing, it will happen. Promise.

Proposal creation is craft. A creative endeavor. Technical language and dry prose can linger on the page, but at the end of the day (or week or month) you have created something that wasn't there before. You've communicated in a sophisticated way that is only possible between human beings. You've taken an obscure idea or project and given it legs, wings, a voice and pointed it in the right direction. How can you not get personal about writing a proposal?

Get personal in your proposal. It's okay.
There are good ways and bad ways to interject a personal touch into a grant proposal. Do it right and you'll connect with the funder in a way that matters and makes them feel something about your project. Do it wrong and you'll risk your future funding opportunities. Remember, it's personal for your organization, not for you. Be one with the organization and you'll find the right words (oh, Yoda).

Here are a few simple ways that you can give a personal touch to any proposal application--short, long, fat, squiggly or something in the middle. Think of it like your favorite spice. A little dash goes a long way.

Connect with the funder's mission and focus. Point out how your organizations are similar.
Mention a recent community event, site visit or shared connection. Did you recently give a tour? Can you weave a personal connection into your proposal or better yet, cover letter?
Tell a Story. Share a thoughtful, true and meaningful story about someone who benefits from your organization's work.
Do your homework and find another similar project that has received a gift from the funder. Remind them of this connection and your likeminded work.
Finally, say thank you. "Thank you kindly". "Thank you in advance". Be gracious and respectful. Don't sound like a talking computer. That's so 1968.

Proposal writing is a tough, technical craft. However, you must remember that you are always writing for other people. People who (usually) know how to feel just like everyone else. If you were on the other end of your proposal, what would move you to award funding to your organization?

Photo thanks: Nicole Elkington

~Cheers!

Grant Savvy Humor

2011-05-31T11:53:00.001-06:00

Courtesy: Chronicle of Philanthropy

~Cheers!

Grant Research: Where Can I Find Grants for Musicians?

2011-05-10T10:11:00.008-06:00

I recently received an inquiry from a Savvy Reader about where to find grant opportunities for musicians and/or musical groups. Luckily, I had already been researching music funding and had a few bits of information at my fingertips. Hopefully this is helpful to other Savvy Readers!

There are a couple of easy ways to start looking for music grants if you are not in the nonprofit world or familiar with the proposal process:

· Google it. Seriously. It works and it’s free. You may need to research your results to determine their credibility, but more likely than not you’ll find a few leads by searching for grant funding by subject/topic (i.e. Music Grants for Small Bands, Music Grants for Indie Bands, Fellowships for Guitar Music, etc., etc.

· Look at corporations in the music realm. Guitar Center, Fender, etc., all have corporate giving programs that usually wrap around music education or bringing music into underserved schools or communities. Your “project” may or may not qualify for some, but you’ll be able to see what they are looking for from the groups they give funding to throughout the year. Could you partner with another group, musician or organization to qualify for funding?

· Consider fellowships, scholarships or guest musician funding through universities and music education organizations. An example of this is the McKnight Artist Fellowships for PerformingMusicians. You may need to keep certain residency requirements and make an impact locally for fellowships or scholarships, but it is a creative way for smaller (or younger) group to serve a community need and get paid to play music.

One of my favorite jazz artists, Regina Carter, is currently touring partly because of a fellowship she received. She provides workshops/teaching sessions in nearly every community she visits and then reports back to the funder (in simplest terms).
If there is a new genre, instrument, or style you want to learn more about and/or teach to others, scholarship funding is worth researching.

· Many times, grants are limited to nonprofit organizations. So, consider approaching a local arts or music group with a project that could provide you with some money and help them serve their mission. Together you can apply for a grant that has a specific project goal and measurable outcomes that can be overseen by the nonprofit. Funders LOVE collaboration!

Where can I find grants for musicians? A great link to an online guide via the GrantSpace and the Foundation Center (the keeper of all grant seeking knowledge):

What other music funders or foundations are out there? This is a fantastic list of music funders and foundations across the United States. At the very least it will give you a feeling of what is out there and what funders expect from grantees—individuals, groups or organizations.

Who are some well-known funders that have an interest in music-related projects?

· Fender Music Foundation

· NAMM Foundation

· The Grammy Foundation

· Mr. Holland's Opus Foundation

· The Mockingbird Foundation, Inc

· The Presser Foundation

· Reading, Writing, and Rhythm

· VH1 Save the Music Foundation

· BMI Foundation

Nothing beats keeping your eyes and ears open. Look at where other musicians are getting funding or how they are engaging in projects—can you do something similar or collaborate? Some of my best grant leads come from reading websites, newsletters and the newspaper.

Finally, consider hiring a freelance grant writer to help you form a needs statement, to refine your project idea, to create a budget and to get your thoughts down on paper. Expert guidance and advice will help you hit the right note (I know, I know...) when approaching a prospective funder.

~Cheers!

Should Your Small Nonprofit Go After Grants?

2011-05-04T09:24:00.015-06:00

I am excited to share a fantastic article from Joanne Fritz! Joanne writes a regular blog through About.com and has the credibility, experience, expertise and savvy to help all sizes of nonprofits meet their fundraising goals. If you haven't read her blog or aren't following her on Twitter--you must get connected today! I was honored to be interviewed for this piece about grants and small nonprofits.

Should Your Small Nonprofit Go After Grants? Where Should Small Nonprofits Look for Grants?

In 2009, according to Giving USA, foundations contributed 13% to the overall philanthropic pie, while individual giving accounted for 75% of it. It is wise for nonprofits to keep those proportions in mind when they are developing their annual fundraising plans.

Although foundation grants are a small chunk of philanthropic giving, it is an important one, and most nonprofits do or will pursue those grants. The question is where they should look for grants, and how much time and energy they should pour into the grant seeking process.

I asked three grants professionals for their opinion on two questions: 1) is there a recommended ratio of grants to other income for small nonprofits, and 2) where should small nonprofits look for grants?

Here is what they said:

April A. Northstrom, Jigsaw Communications, Inc, Savvy Grants Blog

"It is difficult to put an exact formula to the ratios that small, medium and large nonprofits 'should' depend on grant funding. My own belief, through experience and research is that any organization should not be more than 25% dependent on any type of grant funding.

"Funding from foundations and corporations is usually responsive to the economy and thus, just like with any investment, you don’t want all of your eggs in one basket. Even foundations don’t want you to be too dependent on their funds and usually like to see multiple funders supporting one project or program.

"I usually like to say 10-15% of nonprofit revenue can come from foundations and 5-10% from corporations. The majority of charitable contributions still come from individuals, so nonprofits cannot assume that the opposite would be true for revenue streams. Foundations and corporations may be giving big gifts at one time, but individual donors account for approximately 75% of charitable revenue. (Giving USA Report, 2009).

"Where should a small nonprofit look first for grants? If your organization has never applied for a grant or doesn’t have a large number of donors, then local funding is the best place to start. You need to build credibility for your organization and build a group of supporters who will vouch for your success.

"If you are based in Oregon, have never received grant funding and apply to a foundation in Florida, where no one knows you, doesn’t see the value of your work, doesn’t know your Executive Director or doesn’t read about you in the local newspaper, your chances of winning funding are pretty slim. Why would they fund you when they can support a similar project closer to home?

"One of the biggest and most often overlooked factors in winning foundation funding is relationships. You need to build those first. After you have received support locally you can then move to regional and national funders.

"Databases are wonderful resources to help small organizations find funders who support a specific type of organization or field of interest. However, don’t forget to look at annual reports and newspaper articles. Who is giving to organizations that are similar to yours? Put any likeminded funder on your mailing list and start sending them materials about your organization (not too many) and the importance of your mission. Don’t let your proposal application be the first time a foundation hears about your organization."

Jake Seliger, Seliger and Associates, Grant Writing Confidential

"How much should a small nonprofit depend on grants? As much it needs to. Some small nonprofits depend almost entirely on grants, while others don't. Most nonprofits of any size or stripe prefer more money to less money, so it's almost always in the organization's interest to get grants when they can. There are four basic ways to get money for nonprofits: grants/contracts, donations, charging for services, and investment income.

"A lot of nonprofits are basically limited to the first two, which means that, unless they're lucky enough to have a rich donor pouring money on their heads, they're stuck with grants if they're going to get beyond the shoestring phase.

"Where should a small nonprofit look first for grants? Depends on what they're doing. If they're eligible for a federal grant, there's no reason not to apply. Most foundations only fund locally.

"One common misconception is that small or new nonprofits can't get grants. But, really, when it comes to grants, size of the nonprofit is not an issue."

Pamela Grow, Grow Consulting PA, Pamela Grow Blog

"How much should a small nonprofit depend on grants? A small nonprofit should never be too dependent upon grants - they should always be looking to build their individual giving. A number of small nonprofits in our region have closed their doors in the past few years because they were too reliant on foundation funding.

"Is there an ideal ratio of grants to other funding sources? It depends and is so contingent upon a variety of factors. Does the organization receive government support? Program revenue?

"The small nonprofit, particularly newer nonprofits, should look to small to mid-sized regional foundations to begin to build their grant funding. Small to mid-sized foundations can typically be less restrictive in their grantmaking, can typically be more open to funding general operating support (general operating grants are far less tedious to administer), and the small to mid-sized foundations have stepped up their grantmaking rather than decreasing. Look to see if your state publishes a foundation directory. Also look to see if your state has a regional grantmakers association. The Council on Foundations is a helpful resource."
More from Pamela:

How One Small Nonprofit Manages Its Grants Program

TROT (Therapeutic Riding Of Tucson) is a small nonprofit (about $481,000 budget) in Tucson, AZ. It provides therapeutic horseback riding to children with special needs and veterans.

TROT's income is from fees charged to clients, special events, annual giving, and grants. About 30% (or about $145,000) of its income is from grants. Those grants come from local entities. Here are the recent (2010/2011) sources of those grants:

The PICOR Charitable Foundation
The Elizabeth Read Taylor Foundation
The Maurice & Meta Gross Foundation
Tucson Electric Power Company (grants program)
The William Edwin Hall Foundation, a supporting organization of the Community Foundation for Southern Arizona
The Roger I. and Ruth B. MacFarlane Foundation

All of these grants are from local, rather small foundations. The largest grant was for $50,000.

There are no hard and fast rules for any nonprofit’s fundraising program, but diversity seems to be important so that the loss of any one source would not be fatal. Also, and especially for small nonprofits, a grants program is entirely possible and is likely to be built on a base of strong local support.

Three Cups of B.S. or Just a Little Spill?: Greg Mortenson and “Three Cups of Tea”

2011-04-21T16:57:00.013-06:00

During the past few days we have seen the impact of poor nonprofit leadership and misguided financial management with Greg Mortenson’s Central Asia Institute (CAI). In an investigative interview by 60 Minutes, the CAI is accused of erroneous financial management, misspending of donor funds and exaggeration of organizational accomplishments—including Greg’s own stories of being kidnapped by Taliban members. Today, I am a more cautious advocate of Greg and his organization.

A Sucker Punched Supporter

I’ll admit I felt like I had been sucker punched when I first read about the report and then again, when I watched the entire story on CBS. I was also waiting for the “big story”. I’m not sure that CBS or 60Minutes ever got to the real point. There are hundreds of nonprofits that have knowingly swindled donors for thousands of dollars and have nothing to show for their efforts. Greg and CAI may have exaggerated his trek through rugged terrains, but they still built schools and brought the gift of education to young girls—just like they said they would. I'd like to hear from some other unhappy supporters. Why isn't anyone else speaking up? This investigative report fell short when accusing Greg Mortenson of ethical or legal violations, but it did have some good lessons about transparency for those in the nonprofit field.

I’ve still haven’t decided exactly how I feel about Greg Mortenson or the CAI debacle. I have been a strong advocate for Mr. Mortenson, his books and the work of CAI. (Even my own mother gave up on him when he was late for a Diane Rehm intervie w—sorry, Mom.) I can honestly tell you that I love his work and his ideas more than I love him. It wasn’t his story (a tall tale?) that brought me to his organization. It was the idea that girls who otherwise wouldn’t have an education, were going to have a place to learn because of Greg and CAI. Nothing is more important to me in society than education. Nothing.

Do What You Do Well and Leave the Rest to the Best

Building schools and navigating the terrain of a land most of us will never see is what Greg Mortensen does well. He isn’t a nonprofit professional or executive—something he tells readers in both of his books. Perhaps it was his own mistake to think he could masquerade as a nonprofit professional without getting caught. Perhaps it was the foolishness of his board and advisors to let him continue doing so?!

Many of those who haven’t prepared for a career in the nonprofit field think that they can take on the tasks, trials and challenges of running a nonprofit corporation simply because they have passion or corporate business experience. Some can. Most can’t. Would any nonprofit professional decide to just start running a business selling coffee because we were passionate about our morning cup of Joe? Probably not. We’d hopefully know that it takes skill, talent and business savvy to run a company. So, why do so many people think that the same isn’t required in a nonprofit organization?

Know Your Donors and Your Foes

While the story lacked some substance and made Greg’s now nemesis, Jon Krakauer, look like a glorified whistleblower, the story 60 Minutes did tell is that it is important to be a thoughtful and educated donor. Do your research. Look up the organization’s financials. Talk with other donors. Know who you are giving to and why their work is impacting society. The same can be said for corporate shareholders—right? The value of transparency and accountability are hard lessons to learn in the nonprofit arena and Greg isn’t the first or last person to be taught a lesson in nonprofit management.

Throughout the unfolding of this story, I’ve been reminded that my role of the 'educated donor' and advocate cannot be approached passively. I’m sorry that Mr. Krakauer is upset about how his donation was spent. I love my profession and believe strongly in the integrity of fundraising and would never want donor funds to be knowingly misspent. I hope that Greg and CAI will learn, admit mistakes, improve the work of CAI and move forward.

Tell Us What You Want

I’m not sure what Jon Krakauer or 60 Minutes are trying to accomplish or why he waited so long to expose the failing of CAI. Coincidence that his book just came out? Did Mr. Krakauer think he really needed a media blitz to make changes at CAI? Does he want changes at CAI? Do they want Greg to admit he didn’t get kidnapped by the Taliban? Does he want a new CAI leader? Will that change things? There is this little thing called Sarbanes-Oxley that could help him out in a big way. Probably bigger than 60 Minutes.

What shouldn't be overlooked is what hundreds of CAI workers and volunteers (ya, what about them?) have done to build schools and create opportunities for education—something no one can ever take away from young girls in a struggling region. Americans in their cozy homes and fancy cars paid attention to a global issue because CAI made us listen. Let's not forget that much before we decide on a sentence. Greg, CAI and its board members weren't partying on yachts.

If there is a deeper story and potential solution here, I hope that Jon Krakauer and 60 Minutes will give viewers more substance and a call to action the next time around. If they don't, I'm afraid that the ones who will suffer most are the children and families who are depending on the work of Greg and CAI.

Finally, I applaud Mr. Krakauer for donating his book proceeds. I also hope he is wrong and is just exaggerating Greg’s failures to support a competing nonprofit. If he’s right, then I hope that ~~we all~~ I can see the bigger message of peace, cooperation and global education before Greg and CAI are thrown to the nonprofit curb.

CAI or no CAI, I'm still passionate about the idea of promoting peace with books and not bombs. Big time.

~Cheers!

Grant Research: Using Online Databases

2011-04-11T12:28:00.008-06:00

One of the most valuable parts of being a good grant writer is research. Where do you start looking for funders? What if you have a limited budget? Using an online research database helps narrow your research topic and gives you necessary background information to develop your proposal. Free grant research is available, if you know where to look. Other databases are available for a minimal yearly subscription fee (more on that topic soon).

There are several online databases that are easy to use and are free to access. They may not include the comprehensive information you will find in fee-based databases, but they are a good place to start or to verify giving information. My favorite FREE online sources are:

Foundation Center

Fundsnet Services

The Grantsmanship Center

NOZA Search

Remember that internet searching and online databases are only one part of a strong research strategy. Check with your local library, universities and subscription-based databases to fill in the gaps. Every area of fundraising also has affinity groups or specialized funder resources such as regional associations of grantmakers (RAGs).

Creating your own database of research information will speed up the process and allow you to keep key pieces of information close at hand.

~Cheers!

Grant Savvy: Gettin' Bigger and Brighter!

2011-04-11T11:44:00.000-06:00

What a busy couple months it has been for GrantSavvy! We're finally back to blogging and sharing our favorite tips, tricks and words of encouragement for grant writing. We're pleased to be working with great new clients and building our work with those who have been with us from the beginning!

During the coming months, GrantSavvy will have more content loaded on the blog including links to research, document samples and expert insight from funders--all the stuff the new and experienced grant writers need.

Keep reading and thanks for bein' Savvy!

~Cheers!

Grant Proposal Rejection Letter Samples 2.0

2011-02-03T16:47:00.000-07:00

I received another request for more language found in proposal rejection letters. This is a modified repost from summer 2009.

For those of you who have never had the good fortune of receiving a rejection letter, below are a few samples of the vague language that can be included. I hope this is useful to our Savvy readers!

The first letter is from a larger foundation that reorganized its funding structure and thus many good organizations were left off of this year's funding cycle.

The second letter came from a smaller foundation in another state that funds specific programs and requires the applicants specifically mention a geographic priority. You'll notice the many reasons given, but that the foundation also welcomes future applications and discussion.

SAMPLE 1

Dear ABC Organization,

Thank you for your recent application to the XYZ Foundation. The decision-making process was a difficult one, with many worthwhile organizations vying for a limited amount of grant dollars.

Unfortunately, your organization was not selected for funding at this time. It is our hope that you will be able to obtain financial support from other sources. We wish you success in your efforts.

Sincerely,

XYZ Foundation Executive Director

SAMPLE 2

Dear ABC Organization,

Thank you for your most recent request for financial assistance. Unfortunately, we are unable to entertain your grant for this fiscal year.

In some cases, we do not approve a grant because the request does not specifically confine itself to [our program interests]. In others, it is because the request concerns salaries, professional fees, general operating expenses or building programs. Sometimes, we are unable to approve a request due to incomplete documentation. Unfortunately, in some cases, there simply are not sufficient assets from which to fund all worthy requests.

We invite you to submit a new request for assistance to us in the future. Please do not hesitate to contact me directly should you need further assistance with this matter.

Respectfully,

XYZ Foundation Board Chair

~Cheers!

Grant Writing Budgets: Direct vs. Indirect Expenses

2011-02-01T08:19:00.001-07:00

This is a post from May 2009. After a few fundamental questions from peers and clients, I thoughts I'd share it again with Grant Savvy readers.

When creating a project budget you will need to determine your costs to support the entire program. This includes staff, supplies, building and transportation costs. It can seem scary or overwhelming to create a budget that supports an entire program, but if you break it down into your line items and approach it like you would a personal budget, you will save yourself some sweat and tears.

Usually, your costs will fall into two different categories, direct and indirect expenses.

Direct Expenses are costs that come from the purchasing of goods or services to support or start your program.

Personnel costs (sometimes called personnel services)
Supplies (office supplies, paper, pencils, rubber bands, printing, etc.)
Travel (air travel, bus, car, train, room & board accommodations)
Equipment (office furniture, cameras, printers, radios, shelves, scanners, etc)

Indirect Expenses are costs that are required to run your organization regardless of the program you want to create or support. It is best to work with your finance department to determine these costs because they can often be tricky to understand and interpret. In the simplest terms, they are usually the administrative and/or overhead costs and can be calculated in one of two ways:

As a percentage of total direct costs (in my experience, this is most common)
As a percentage of total personnel costs

Grant Writing and Nonprofit Leadership: With Great Privilege Comes Great Responsibility

2011-01-19T15:47:00.009-07:00

This is the first in a series of 2011 blog posts that Grant Savvy will be sharing about nonprofit leadership and its impact on fundraising, grant writing and public administration. This blog is first and foremost a place for common sense tips about grant writing, but occasionally will venture to discuss larger issues that affect the nonprofit community. Share your thoughts and check back often for new content. Cheers!

In previous posts, I’ve shared that I never aspired to be a professional grant writer. I didn’t have great aspirations to compile ridiculous amounts of research and then have my work constantly judged. Really, it’s a bit absurd to choose this as a career, especially for a twenty-something. Wherever this creative path leads, it’s no big secret that I would LOVE to work on the other side of the foundation table and be part of a foundation that supports organizations (and people) that are doing incredible stuff in our communities.

Earlier this week, I shared an amazing opportunity to work with the Reeve Foundation. A dream job indeed, not because it is the “Reeve Foundation” and has international exposure, but because it is an opportunity to make a difference. In 2011, nonprofit and foundation leaders have the chance to produce change the nonprofit community from the top down--positions like this are how it is going to happen. Foundation and corporate relation management is imperative to making things happen for nonprofits.

What I hope for the next person who works for the Reeve Foundation is that they will be true leader. A leader who other foundation staff can look to, an innovator and a real-world thinker. My generation, Generation Y, needs people who are not just asking for money, but who are also making tough decisions about how grant money is spent, which relationships to steward, how outcomes are reported and how organizations are held accountable.

Like tectonic plates (this is where 8^th grade geography pays off for me), foundation giving is continually evolving and expanding its purpose in the philanthropic landscape. It will take a skilled, confident and competent group of next generation leaders to respect the integrity of the traditional foundation and simultaneously engage in creative, innovative endeavors.

I’ve never felt more centered in my career as I do as a grant writer. I enjoy the freedom to work with a variety of organizations and be creative in my writing. Through my work, I have learned to recognize the enormous impact that a foundation leader can have in the nonprofit world. As I continue to explore nonprofit leadership within my own community, I urge other grant writers to recognize the value of their work and the impact the competent leadership has in finding, securing and using foundation funding.

~Cheers!

“That’s Your Secret Weapon!”: Going 007 to Get Ahead in Grant Writing

2011-01-13T10:33:00.003-07:00

This is the beginning of a new year with new goals and challenges. What will make you stand out against your peers?

Recently, I have been creating a lot of personal goals related to achieving a healthy lifestyle. I bike, I do yoga, a eat an obnoxiously healthy diet and find time to de-stress, but I know I can always do more to feel my best. Last week, I was having a conversation with my practitioner and telling him about how much achieving a healthy lifestyle has focused my creativity and work. I feel sharper and less adapt to having a meltdown on my most stressful days. Without hesitation he said, “That’s your secret weapon. Being healthy and feeling centered".

I started thinking about what a secret weapon looks like to a grant writer. I thought I about dagger shoes, homing beacons, bowler hats, steel brief cases and microchip implants...nothing translated all that well to grant writing. However, it finally hit me, while James Bond may have the market covered when it comes to fancy gadgetry, we grant writers have secret weapons of our own. Secret weapons don't have to shoot lasers to be effective. They just need to work for you.

Let’s be honest, grant writing is competitive. Anyone who says otherwise has never written a grant, lost sleep over designing the perfect program evaluation or waited months to receive a reply (or rejection). Having the advantage that will make your work stand out is key to getting the award you are seeking. What will allow you to achieve your best result?

In previous posts, I’ve shared that the educated grant seeker has the advantage. Being educated is a secret weapon when others may be hastily creating proposals and throwing them out the door. Know the process, double check every submission and know what funders want to see. Leave the guessing to those who aren’t as serious about grant proposals.

Another secret weapon is having a tickler file. Organization is unbelievably important to the success of any grant writer. Taking the time to organize your work by day, week and month helps you see the present and the future at the same time. When last minute projects come up, or a time-sensitive request lands on your desk, you’ll know how to weave them into your workload without missing any other submissions.

Knowledge is fundamentally important when it comes to creating proposals that effectively and emotionally share your needs. Learn everything you can about your subject matter. Be the expert and teach others. If you work with environmental causes, know what other organizations are doing. How can you learn from them and create collaborative partnerships? What worked for them? What were their mistakes? If arts education is your field, pay attention to how other organizations are creatively engaging communities in artistic endeavors. How can you learn from their outcomes? How can you make your programs better?

I believe that everyone’s secret weapon is unique to their talents and work. Finding a secret weapon that focuses your grant writing efforts and keeps you headed in the right direction will buoy your spirits when you receive one too many rejection letters and it will help you soar past your goals when the checks start rolling in! In today’s grant market, going above and beyond will help you find the grant funding you need. So, start collecting your own bowler hats and laser keychains...you never know when they'll come in handy, but they always do!

"Learn everything you can, anytime you can--there will always be a time when you are grateful you did."

~Sarah Caldwell

~Cheers!

Educated Grant Seekers Have the Advantage

2010-12-02T10:14:00.005-07:00

As the calendar year comes to an end, development professionals and grant writers are busy compiling reports for funders. It is also an ideal time to start stewarding your grant makers and educating yourself about what matters to them.

Since 2008, the the nonprofit field has seen an enormous shift in grant making. Corporate giving has transformed the way we think about donor engagement and they way we need to think about long-term partnerships with funders. Grant makers want more than just a few pages telling them where their money might go...they want to see it themselves.

Proposals can no longer be hastily written and submitted to a foundation because you had lunch with a program officer---several months ago. Personal relationships are not a free pass for not following the rules and honoring your obligation as a grant seeker. Grant writers need to be diligent about doing their homework and educating their development team. Is the foundation accepting unsolicited proposals? What other programs do they fund? Would they be a good partner for our organization?

Foundations want to have real connection with the organizations and programs where they are investing their money. Don’t assume you have a real connection when you don’t. Don’t force one just because you think you can squeeze a few pennies from the funding tree.

As we begin submitting proposals for 2011, it will be necessary to spend quality time stewarding your funders by including them on mailing lists, inviting them to events and providing them with timely reports. Knowing what the donors need to know in order to choose you over your competition can only be discovered through good research. An educated grant seeker will always have the advantage over the uneducated ones.

For more great tips for grant writing in 2011, check out The Foundation Center's Guide to Proposal Writing, 5th Edition., where Jane C. Gleever shares key information and a realistic view of what grant makers are really looking for when they fund projects and programs. A must read for 2011 success!

~Cheers!

Grant Writing & Words (Almost) Everyone Confuses and Misuses

2010-10-15T13:42:00.009-06:00

That's right...everyone, including me, a professional grant writer confuses and misuses words. As writers we like to think we're pretty witty with our words, but sometimes our wits get the best of us and our proposals. I hope this list of my most confused words (in writing and reading proposals) helps you check and recheck your own writing. Enjoy!

1. Affect: To have an effect upon (confusing, I know); acted upon or influenced. (i.e. How will the new rules affect me?").
2. Assure: To inform positively to remove any doubt.
3. All right (not alright): In good condition or working order. Alright is not accepted as a standard usage even though already and altogether have been officially recognized.
4. Complement: Something that completes or makes up a whole.
5. Compliment: An expression of praise, admiration or congratulations.
6. Effect: Something brought about by a cause or agent (i.e. "Every cause produces more than one effect").
7. Ensure: To make sure or certain.
8. Insure: To provide or arrange insurance for. **Assure, ensure and insure all basically mean the same thing. The big difference is that assure is associated with a person (i.e. "He assured us it was in the plan.").**
9. Prescribe: To set down a rule or guide.
10. Proscribe: To forbid or prohibit.

Courtesy 100 Words (Almost) Everyone Confuses and Misuses

Knowing and understanding words that are commonly used in your organization or field (health care, social services, emergency response), is important in order to craft a strong proposal. However, using lingo or industry-speak should be avoided as much as possible. There are exceptions for using specific language in research-oriented projects, but overall it is incredibly important use words that your grandmother would understand. Being wise with your words will bring you the most success!

Check out the coolest dictionary, 100 Words (Almost) Everyone Confuses and Misuses for 90 more words that we all scramble in our brains!

~Cheers!

Grant Writing Success: Create a Boilerplate

2010-10-05T10:21:00.002-06:00

Writing a great boilerplate for your organization can do amazing things for your grant writing efforts. Pulling together common information about your organization or program means that you'll have a solid start to your next grant application--whether you get two months or two days to create a finished product. Another plus in creating boilerplate information is that it can be shared with other members of your orgnization. It's always a working document, but should be created so that little needs to be changed when you apply it to a finished product.

Here are some key pieces to include in your boilerplate:

1. Organization Background
2. Mission & Vision
3. Organization's Current Programs and/or Actitivites (What do you do?)
4. Audience (Who do you serve, how many, how well?)
5. Overview of board members, staff, volunteers

If you don't already have boilerplate information, reach out to your marketing or public relations team for help with content. Once you have a nice boilerplate created, you'll wonder what you ever did without one!

~Cheers!

Grant Writing as a Career

2010-09-20T11:37:00.001-06:00

This book is designed to give novice grant writers the behind-the-scenes scoop about what it really means to have career in the grant writing field. Every grant writer has different challenges, different expectations and certainly different way we communicate with clients or organizations. I have always felt that there is no right way to be a grant writing consultant, but there are a million wrong ways to be one.

Caroline Reeder's book is written with her 15+ years of experience and shares honest, useful information. If you are a new or experienced grant writer, this book will give you tips on training, salaries, job searches and more. If you are a writer, former nonprofit employee, venturing nonprofit employee or considering consulting, this book will help you put your best foot forward as you move into an exciting (yes, grant writing is exciting!) career. I had several "a-ha" moments while reading it and appreciated the reminders about seeking clients. I just knew that a book filled with how-to advice for being a grant writer was perfect for Grant Savvy readers! It should definitely be added to your library.

About the Author
Caroline S. Reeder started her career as a grant writer more than fifteen years ago. Her first proposal resulted in a grant of $200,000 for a nonprofit affordable housing advocacy organization. That got her hooked. Since then she has written hundreds of proposals resulting in more than a million dollars in funding for a variety of nonprofit organizations and government agencies.

~Cheers!
Caroline's book, Careers in Grant Writing, can be purchased through Amazon or her website, Careers in Grant Writing.

Grant Writing and Treating Funders as Partners

2010-08-11T11:00:00.006-06:00

"What donors really resent is being kept in the dark or being thought of as 'them' as in, 'How do we placate them?' Treat them as partners." ~Bruce W. Flessner, Bentz Whaley Flessner

As grant writers we have a remarkable opportunity to create a conduit for building relationships among likeminded groups. We know the right things to say and we know how to say them.

The importance of knowing your donors (or funders) before you make an ask of any kind cannot be overstated. In the case of foundation funding and corporate sponsorships, knowing your donors can make or break your deal. As I learned from Hank Rosso's, Achieving Excellence in Fund Raising, the time, efforts and patience required to earn a corporate gift or cause-related sponsorship is more than an individual gift. This is because you must know your donor and provide them with a distinct benefit for partnering with you.

Through experience, I created five quick checklist tips that have helped me prepare for my first meeting or ask. Each tip reminded me to stay partner-focused and I now use this same list when writing grant proposals.

1. Look for a partnership with your donor, not just a check. How can you keep them involved?
2. Can you see the clear link between the donor and the organization? Can you explain it?
3. Does the partner have an interest in the mission or project?
4. Does the partner have the ability to give at the expected level?
5. Do you have fair, clear policies that protect your organization and the donor? Can you explain them?

Corporate and foundation fundraising requires that you treat donors like partners. Building trusted, long term relationships will bring you the most success as a fundraiser and grant writer.

~Cheers!

Using Celebrity in Fundraising: Celebrity-Charity Crushes Are More Than Puppy Love

2010-07-27T13:15:00.012-06:00

As part of Grant Savvy blog, I like to share my Celebrity-Charity crushes with readers. Not because I believe that celebrities have so much more to offer than the rest of us and deserve space on my blog, but because my “crushes” get what it means to bring awareness to a philanthropic cause.

I am in love with my crushes because they are involved with important causes that they are proud to commit time and money to support. I have no doubt that their lives are more exciting than mine and I'm sure they'll never know me, but I am enamored with what I know about their charity efforts. If a crush and I were ever trapped in an elevator, I’d be bending their ear about philanthropy, not their latest film role or album release. Nerd alert. Let ~~Josh, Leo, Brad and Matt~~ them be warned.

Celebrities don’t have much to do with grant writing, but endorsements have a whole lot to do with fundraising. While my celebrity-charity crushes are the ones you see in grocery store magazines and late night entertainment shows, I promise there are celebrities in your community who can drum up support too!

Local celebrities such as community leaders, board members, volunteers and even politicians can help get a cause and/or program recognized. Why do nonprofits hold ribbon-cutting ceremonies with local leaders with they begin work on a new building project? Why do you have an honorary chairman for your capital campaign? Even more importantly, how do you choose your board members?

You want to have partnerships with people who can garner publicity and lend their voice to your good work. Great leaders know that this their responsibility and like to have their name attached to causes with free press. If you have a good fit (think LAI), it should be a win-win.

As grant writers, we seek letters of support and endorsement to build our proposals. Why do we choose our endorsers? We choose them because they have some level of celebrity in their pocket. Whether it is with the community or beyond, their endorsement matters because people admire them. When a prominent community leader endorses your organization, people will pay attention.

It's no surprise that people with connections get things done ten times faster than people who don’t. Smart and admirable famous people know they can use their popularity to bring attention to unmet needs across the world. Why wouldn’t they use their fan base to raise money and improve social good all while polishing their image?! Fame is a powerful thing.

I wholeheartedly acknowledge that some celebrities attach themselves to causes for reverse benefits. Isn't it painfully obvious when a Hollywood star uses a good cause only to elevate their image? Unfortunately, this happens in every community. Take a look at volunteers, board members and community leaders you may know. Can you think of anyone who likes to tell people they are part of an organization, but they don't really do much to help out? It’s not celebrity-centric to be a moocher. Choose your endorsements wisely.

While I enjoy sharing my favorite celebrity-charity crushes and get a big smile every time they do something I think is wonderful, it’s not just for my own self-indulgence. I'm crushin' because I admire celebrities who make a difference for causes we both care about—they got my attention. Yes, I absolutely adore Josh Groban, Leonardo DiCaprio, Matt Damon and Brad Pitt, but not just because they look pretty and sound nice. *swoon*

Be creative and think of ways to elevate your organization with the support of well-known community members. Donors want to know you have likeminded supporters and want to be part of causes that matter to people they trust...you never know what doors might open up with a few "famous" friends.

Celebrities cannot change the world, but celebrities can bring the world to change.

~Cheers!

When I Grow Up: Grant Writing and Career Direction

2010-07-22T15:57:00.006-06:00

On career day I don’t recall telling my teachers or guidance counselors that I wanted to be a “professional grant writer”. In fact, until high school I didn’t know such a career even existed. Now when I tell people that I am indeed a professional grant writer, I usually get quizzical looks and raised eyebrows. People often bid me an obligatory “ahhh…” and try to change the subject. All you grant writers know what I mean…

The truth is that I never saw myself as a grant writer, nor do I see myself as always being a grant writer. A writer indeed, a grant writer…we will see. Nearly all of the grant writers I know ended up in their current positions without setting out on a professional grant writing quest. I truly believe grant writing finds you first.

My dream job (I’m a millennial, I have many!) is to work for a foundation that builds health care resources for children. Whether it is here in the United States or abroad where the need for health care access and education is increasingly important— I know it is what I want to do. When? Sooner rather than later, but I’m in absolutely no hurry to stop doing what I’m doing now. I love my job…however, dull it may seem. I get to find creative ways to make a difference everyday and that’s more than enough to keep me happy!

Being a grant writer is about learning, teaching and sharing what you know about a problem and coming up with solution to make it better. Grant writing has taught me more about public policy, nonprofit management, community collaboration and health care than any of my other nonprofit roles. I’m constantly learning and I am invigorated by the good work of people who really want to impact their community and the world. Really…people like that do exist. It’s amazing.

Recently, I connected with several new Grant Savvy readers who just started a new career in grant writing and I’m thrilled that they are finding the Grant Savvy blog is a useful resource. Their infectious enthusiasm inspired me to write this post and to share my favorite (and fun!) careers links below. Where ever your own career trail leads you, let it be a happy one!

Grant Writing Careers
For Grantwriters Only
Careers in Grant Writing

Grant Gurus
Pamela's Grant Writing Blog
Joanne's Nonprofit Blog

Nonprofit Novas
Step-by-Step Fundraising
Get Fully Funded

If you want to connect with more super smart grant writers and nonprofit novas, check out Grant Savvy's list of Savvy Bloggers & Links.

~Cheers

Grant Writing & The Summer Time Slow-Down

2010-07-07T11:44:00.006-06:00

Grant writers are some of the busiest development professionals in the nonprofit industry. I've held other development roles and can honestly say that grant writing is a distinct discipline. Our work is often viewed as 'slow' or 'easy' by colleagues who know that we spend countless hours researching, writing and polishing proposals. Wouldn't we rather be mingling with donors at a stylish happy hour event?

The answer for me is: no. I enjoy the daily work of being a grant professional and like the challenge of finding creative ways to make a difference. I am a sucker for deadlines and get excited knowing that six blank pages will eventually become a compelling case for support and hopefully funding for a program in need.

My busiest time of year is during the first and second quarter. This is usually because foundations and funders want to receive proposals/reports in time for their board meetings in the spring. January through May, I spend long hours researching, writing and reporting on the previous year's grant progress. Fewer proposals have summer deadlines because boards aren't meeting as often or foundation staff isn't available to work with grantees on a regular basis.

Summer is my time for a little professional development boost. When sunshine and snow cones arrive I finally have time to fit in an in-depth of my grant calendars, revamp old proposals and complete prospect research. Sure, these are things I do all year long, but during the 'slower' summer months, I can really clean up shop and create a road map for the next six months.

Luckily, the summer slow-down means that I'm also able to spend fewer hours at the computer and more time in the sunshine because I can review prospect research and edit old proposals without being tied down my desk. What’s not to love about that?

If you are a grant writer experiencing the summer slow-down, I hope you will take advantage of the opportunity to create a road map for the remainder of the year and find ways to make your proposals shine even brighter. I also take great delight in submitting several proposal that aren’t due until the fall…it’s a priceless feeling!

~Cheers!

Grant Savvy Humor

2010-07-02T09:14:00.001-06:00

Courtesy: The Chronicle of Philanthropy

~Cheers!

Tips for Thanking Donors & Funders

2010-06-23T12:37:00.003-06:00

The following is a list of top tips for thanking donors effectively. It is a great list to keep handy because it can be applied to individuals or foundation donors. The list is mostly common sense, but just like Emily Post shares common sense etiquette advice, we usually know what should be done--just not always how to do it. Enjoy this list and keep it close as a gentle reminder to stay on track with donor cultivating and stewardship.

Ask donors for advice--it makes them feel valued.
Focus on the most-loyal donors, and give them the attention they deserve.
Use organization leaders and board members to call and thank donors.
Send donors additional materials, such as books or articles about your organization's mission.
Invite donors on field trips or site visits to see your work first-hand.
Be specific in your thank-you notes about the results of the donors' gifts.

Adapted from article by Chronicle of Philanthropy

~Cheers!

Grant Savvy Book: Careers in Grant Writing

2010-06-22T13:37:00.005-06:00

Hello Savvy Readers! Do I have a book for you...Careers in Grant Writing by Caroline S. Reeder!

This book is designed to give novice grant writers the behind-the-scenes scoop about what it really means to have career in the grant writing field. Every grant writer has different challenges, different expectations and certainly different way we communicate with clients or organizations. I have always felt that there is no right way to be a grant writing consultant, but there are a million wrong ways to be one.

Caroline Reeder's book is written with her 15+ years of experience and shares honest, useful information related to:

What Grant Writers do
Where Grant Writers work
What skills and training you need to become a Grant Writer
What a typical day on the job as a Grant Writer is like
How to find a jobs and internships as a Grant Writer

If you are a new or experienced grant writer, this book will give you tips on training, salaries, job searches and more. If you are a writer, former nonprofit employee, venturing nonprofit employee or considering consulting, this book will help you put your best foot forward as you move into an exciting (yes, grant writing is exciting!) career. I had several "a-ha" moments while reading it and appreciated the reminders about seeking clients. I just knew that a book filled with how-to advice for being a grant writer was perfect for Grant Savvy readers! It should definitely be added to your library.

About the Author
Caroline S. Reeder started her career as a grant writer more than fifteen years ago. Her first proposal resulted in a grant of $200,000 for a nonprofit affordable housing advocacy organization. That got her hooked. Since then she has written hundreds of proposals resulting in more than a million dollars in funding for a variety of nonprofit organizations and government agencies.

Caroline's book, Careers in Grant Writing, can be purchased through Amazon or her website, Careers in Grant Writing.

~Cheers!

After the Grant: The Nonprofit's Guide to Good Stewardship

2010-06-15T15:23:00.006-06:00

Since I have been preaching the importance of writing a thank you letter to foundation funders, even after rejection, I'm excited to share this new Grant Savvy Book with you!

After the Grant: The Nonprofit's Guide to Good Stewardship was released by the Foundation Center this spring and is filled with instructions, how-to's and case studies for winning grants projects. According to the Foundation Center, "After the Grant is the only book of its kind written on the topic of what should happen after a grant is awarded".

There is a library's worth of books about the grant proposal process, but many often end before the stewardship pieces are discussed and few books include any stewardship guidance for readers. Getting the "yes" is really just the beginning of a relationship with a funder. You've courted, made your move and now the real committment begins. Don't ever overlook the importance of good stewardship with grant funders, government or otherwise. There is always a way to say thank you and to keep funders updated about the work you are able to do with their support--now more than ever this can impact your chances for funding.

Add After the Grant: The Nonprofit's Guide to Good Stewardship to your bookshelf today and build your strategy to keep funders around for years to come!

~Cheers!

Proposal Rejection: Saying Thank You is Critical

2010-06-15T09:46:00.003-06:00

Last week I had the opportunity to share a guest piece with Sandra Sims of Step By Step Fundraising for the Step By Step Fundraising blog. I was thrilled and honored to write about a topic that has been on my mind lately as we approach the middle of the year: Proposal Rejection: Saying Thank You is Critical.

Step By Step Fundraising's mission is to connect you with fundraising strategies for your school or non profit, so you can continue to make a positive impact in the world.

Published since 2003 Step by Step Fundraising, has become a valued resource for the non-profit sector. It has been listed in several print publications and many online sources.

Visit their blog and follow Sandra on Twitter @sandrasims and @sbsfundraising!

Thanks, Sandra and Step By Step Fundraising!

~Cheers

Back On Top In June

2010-06-02T13:53:00.020-06:00

"That's life, that's what all the people say.

You're riding high in April,

Shot down in May

But I know I'm gonna change that tune

When I'm back on top, back on top in June."

~Frank Sinatra (That's Life)

Grant Savvy is ready to be back on top in June! Get ready for guest bloggers, new links for resources and more Savvy books!

~Cheers!

Systems Without Feedback Are Stupid: Evaluation & Grant Writing

2010-06-02T10:40:00.001-06:00

Nonprofits are designed to be adaptable and responsive to their changing environments—or at least they should be. An organization must be ready to change when circumstances around them change such as politics, the economy and social expectations. What does this mean for grant writers? A lot.

One of the most important pieces of the grant writing process is evaluation. Funders want to know that you have goals and that you are able to reach them. In your proposal you must have a clearly defined plan of your benchmarks and the ability to measure your success.

As Ed Skloot, Director of the Center for Strategic Philanthropy and Civil Society and Professor of the Practice of Public Policy at the Sanford School of Public Policy, Duke University (whew!), once said, “Systems without feedback are stupid”.

As a grant writer, it is imperative that you work with staff and program managers to determine what your organization can achieve and how you will achieve it over a set period of time. You are not the one guiding their program goals, but rather motivating conversation. Becoming an outcomes-oriented organization with funders means that you need to have processes in place before you ask for funding or at least before you receive any grant awards.

Grant writers aren’t simply responsible for getting good ideas on paper and making them great. It is wise to make sure what you are writing about can really happen. Ask the tough questions that will help your organization think about the big picture and design programs that can provide solid feedback to funders.

~Cheers!

Grant Savvy Humor

2010-06-01T12:56:00.007-06:00

Courtesy: The Chronicle of Philanthropy

Grant Savvy Books: The Ask

2010-04-23T12:56:00.007-06:00

The newest book added to the Savvy Library is "The Ask: How to Ask for Support for Your Nonprofit, Cause, Creative Project or Business Venture" by Laura Fredricks.

Below is a great review from the experts at the Paul Clarke Nonprofit Resource Center in Fort Wayne, Indiana. They are a tremendous resource for information and having worked with them early in their inception I can speak highly for how much knowledge Marilyn shares with those in Allen County and beyond.

"The Ask: How to Ask for Support for Your Nonprofit, Cause, Creative Project or Business Venture

In her updated and expanded version of The Ask: How to Ask for Support for Your Nonprofit Cause, Creative Project, or Business Venture, author and fundraiser Laura Fredricks offers a step-by-step approach to making the ask. Divided in two parts (What do I need to Know Before I ask? and How Do I Make the Ask?), The Ask outlines the process with chapters on: What Does Money Mean to You?; How Do I Know Who to Ask and When to Ask?; Asking for a Cause – Small and Large Charitable Gifts; Handling the Responses to the Ask: Following Up with Each and Every Ask.

Fredricks offers sample dialogues to prompt “asking” conversations along and frames the book with her list of Ten Things to Know about Every Ask."

~Cheers

Grant Writing & the 2010 Census

2010-03-19T11:20:00.006-06:00

Census data can aid grantwriters in all phases of the proposal process. Knowing how to find data, how to gather information and and how to assimilate it into your planning is key to being effective.

If you can define how many people are underserved or how many people live below the poverty line in your community, you can make a case for developing a program to support their needs.

If you can define the diversity in your neighborhood and incorporate it into your narrative, you can point to the need to build resources that support culture, ethnicity and language needs.

Census data is also valuable when reporting or doing program evaluation. How does you program stack up to the demographics in your community? Did you serve the population that needed to be served? Did you miss an opportunity that you can build into future activities?

Bottom line: the census defines who we are as a nation. Every year, the federal government distributes more than $400 billion to state, local and tribal governments based on census data. Accurate census data help determine congressional representation, grant funding and guide local decision-makers on where to build new roads, hospitals, housing, schools and more.

The 2010 Census form has 10 simple questions. Please complete and mail back your form. Encourage your family, friends, neighbors and organizations to do the same. For more information, visit the 2010 Census.

Grant Savvy Humor

2010-03-17T15:25:00.001-06:00

Courtesy: The Chronicle of Philanthropy

Using Stories in Grants to Demonstrate Needs

2010-02-22T12:58:00.009-07:00

One of the most compelling ways to share your organization’s success or need for funding is to put a face to your program. Collecting stories, quotes and photos throughout the year will make the proposal process much easier. When your grant writer has creative tools at their disposal, the more powerful your proposal can become.

• Do you currently collect photos of program participants (with consent)?

• Do you have system for tracking feedback or comments (an important part of the evaluation process)?

• Do you save press-clippings that are relevant to your program needs or success?

• Do you get updates from program managers on a regular basis?

Incorporating a participant experience throughout your proposal can draw the readers into your story and help them relate to your needs. Effective storytelling is one important layer in establishing relevance to what you do. Consider a few techniques to make this work:

• Use a main character who can be present during the entire proposal. An example being a small child who enters a hospital via an emergency department for care, but cannot pay for services. Throughout the proposal, you will highlight the needs of this child/family and how they relate to the program(s) you are trying to fund. Their journey will be representative of your larger population. Personalizing their journey adds a dynamic outside of statistics and raw data.

• Incorporate quotes, testimonials, and anecdotes from program participants and managers. What does the doctor in the emergency department have to say about the importance of helping a child who cannot pay for services? What does the child’s family have to say? What does this mean for them?

Proactively think about finding opportunities to bring a human element to your proposal. It makes it easier to read and much more enjoyable to write. Remember, the majority of grant reviewers aren’t an expert on your program and you need to relate in terms they can understand. People relate to people.

One final point: don’t make up stories and/or quotes in order to sell your program. Not only is this just plain wrong, it’s unethical. Don’t do it. Work with program managers, program participants, and your communications department to gather materials throughout the year that will help you. I guarantee it will make your proposal stronger and more meaningful.

What’s a great way to get started? Dust off a declined proposal that you want to make better and incorporate a bit of storytelling. Then share the proposal internally (staff, volunteers, board members) and see what kind of response you get. You’ll see what I mean…

Find Harmony in Your Relationship with Foundations & Funders

2010-02-09T10:16:00.006-07:00

Building a solid relationship with a grant funder is like courting. You introduce yourself, you small-talk about common interest and if you have more to talk about, you schedule a time to meet for coffee (or a site-visit).

You want to choose a partner who will complement your work and help you succeed in reaching your goals. You want your partner to value what you have to offer and see the potential in your growth. You also want to be able to give something equally as meaningful to support your partner. You are submitting an ‘application for investment’ to someone who has the means to support your project or program. Why should they choose you?

So, how does this Dr. Phil nonsense fit in the world of nonprofit grant writing? Like this: Under-appreciating the value of a good relationship with your funder is a mistake that many nonprofits make in the haste to submit a proposal. The veil of the corporate giving process or the confusing connections of trustee advisors can make the grants process seem less personal, but it is not.

• Be confident in what strengths you bring to the table and be aware of your organization’s weak points.

• Don’t jump into an ask during your first meeting.

• Build trust and interest in the work you do.

• Create personal connections to the program officers who will support you. Stay connected.

• Ask questions that will help you learn more from your funder.

• Always thank them for their time. Always.

• Seek the advice of Major Gift Officers (MGOs) who operate in a highly personal donor environment.

You will learn the boundaries that are naturally created in relationships with some funders. Certain program officers don’t appreciate being inundated by emails, phone calls or annuals reports and they will tell you not to communicate with them until they reach out to you. That’s okay. Other funders appreciate updates, email check-ins, and phone calls to say thank you on a regular basis. That’s great!

Managing grants is more than keeping track of deadlines. It involves managing a team of partners with different wants, needs and values. The personal relationship, on any level, will become increasingly relevant as funders are becoming concerned about appropriate use of grant dollars during tight economic times. The bottom line: be transparent, be open and be willing learn. It’s about people first and programs second.

Haiti Relief Efforts

2010-01-15T10:34:00.015-07:00

The devastation in Haiti has touched people around the world and once again, brought together all types of groups and organizations to help their fellow man. As someone who has first-hand experience bringing disaster relief to those in need and raising money to provide ongoing support, the intense fundraising efforts and overwhelming need for relief are incredibly personal.

As Savvy readers, you too, are involved in efforts, whether directly or indirectly, to help people in need—every day. I hope you will find your own way to support the relief efforts in Haiti during the coming days, weeks, and months. I will continue to add ‘Haiti Relief’ links for reputable organizations, to my blog for reference today and in the future.

Please visit the American Red Cross and the ICRC (International Committee of the Red Cross) to learn more about their international relief efforts and Yele Haiti to learn how you can help organizations that are bringing lifesaving aid to the country. Both organizations are doing a phenomenal job of building collaborative partnerships and getting immediate help to the Haitian people.

How to Make a Donation via Text Message:

SMS text "HAITI" to 90999 to donate $10 to the American Red Cross IRF

SMS text "YELE" to 501501 to donate $5 to Yele Haiti's Earthquake Relief Fund

Blessings and love…

Photos: Courtesy of The Associated Press

Proposal Rejection: "We Wish You Luck...

2010-01-15T08:14:00.002-07:00

A letter from a funder with the words: "We regret to inform you..." OR "We had many worthy requests, but did not have the funds to help everyone..." OR "We wish you luck in your future fundraising endeavors...", can feel like a knife in the heart. There is no worse feeling for a grant writer than working long hours with program managers to write a compelling case with solid measureables and then have it rejected in a five-line letter. Ouch.

It hurts and it's a rough scratch across your ego, but it doesn't spell complete disaster when you have a rejection letter fall on your desk. Well, it shouldn't spell D-I-S-A-S-T-E-R, if you have a plan for action. If the funder does have likeminded interests, don't give up and don't let them forget about you.

1. Have an upbeat, grateful and well-written thank you letter ready for your rejections. There is nothing more gracious than for a denied grant seeker to say "thank you".

2. Put the funder on your calendar for the following year.

3. If you have a relationship with the funder, ask for the chance to further discuss your denial whether via phone or email. Program officers WANT to find good organizations to partner with, but don't always have the time to learn about them in a meaningful way.

4. Share your feedback with your own program managers and leadership. A quick update through email or in a staff meeting can be appropriate. Don't let program managers feel like their hard work on the grant (on top of their "real" job) wasn't worth it---keep them motivated to try again!

5. Invite your funder for a site visit. This can be informal through an event or a regular tour that you already offer. However, rolling out a little red carpet for a private visit might be a better fit for funders who need one-on-one time. Know what makes your funder happy!

The bottom line is that there is no need to tuck your tail between your legs if you have a good funding fit. We are working in a challenging and ever-changing landscape of grantmaking. Being creative with your stewardship shouldn't be overlooked.

Try incorporating this type of action plan into your 2010 grant process and see what results you get! If you keep up with your relationship-building when times are tough, you'll be better prepared when the economy turns around!

~Cheers!

Pardon Our Dust!

2010-01-11T12:41:00.011-07:00

Grant Savvy is cleaning house to make our blog content bigger and better. Please be patient while we take the week to create Grant Savvy 2.0!

~Cheers!

Be SMART for 2010 Grant Success!

2010-01-06T10:28:00.002-07:00

Near the end of last year I shared ways to get organized for 2010 and start the year off on the right foot. I think it's a good time to share my go-to mental organizer. When I get overwhelmed (some months this happens a lot), I try to stay SMART!

When I'm writing several proposals at once or taking on a variety of topics within a short time frame, my brain can short-circuit. If I stay SMART, I've noticed that my proposal are sharper, cleaner and require less editing. Here is how it works!

Specific means that you can pinpoint and describe exactly what you are trying to achieve. Be clear, concise and crisp. If you can't explain it, your funder won't understand it.

Measureable means that your objectives can be measured to show your impact in the community or with your intended audience.

Attainable means that what you want to achieve can realistically happen. If you shoot for the moon, make sure you can make it there. It should be a goal that is reasonable to assume you can achieve.

Realistic means that you can afford to make it to the moon. All of the factors that make something realistic to achieve should be considered (i.e. cost, personnel, facilities, etc.).

Time-Specific means that you will make it to the moon when you say you will. You should always talk about the time frame for your proposed project. If you aren't planning for timely implementation then your funder won't be interested.

Sometimes I use the SMART process before I write because it helps me create a solid outline. Other times, when I am writing in a flurry, I use it in the review process as a checklist.

For more information about the SMART process, check out Grant Proposal Makeover: Transform Your Request from No to Yes by Cheryl A. Clarke and Susan P. Fox.

How do your proposals look under a SMART lens?

~Cheers!

Happy New Year & A Grant Savvy Thanks!

2010-01-05T16:21:00.005-07:00

Happy New Year to all Grant Savvy readers!

Before I begin the 2010 Grant Savvy blog, I wanted to send many thanks to the Grant Savvy readers. This blog began as an experiment and a way to keep my ideas moving outside of my head. It is now something that is part of my daily work (expect during the month of December---ugh!) and my writing process.

I am humbled and energized by the people who I have met because of Grant Savvy. I have found great comfort and motivation in the work of the "underground grant writing world" and can honestly share how much fun it has brought to my ever-evolving professional career.

My biggest thanks to Melanie Negrin at For Grantwriters Only for being such an awesome inspiration and leader of a remarkable online grant writers social network. Please support her and utilize all of her priceless resources. Thanks, Melanie!

Thank you all for 'being Savvy'. I look forward to learning and sharing during 2010!

Grant Savvy is back and ready to roll!

Keys for Successful Grant Research

2009-12-08T11:28:00.011-07:00

Planning for 2010 requires researching new funders to add to your submission list. Listed below are 10 elements of grant research that will guide you towards maintaining a strong research process. These are also useful parameters for overall donor research.

1. Identify prospects including your own donors. Research their background and history and find appropriate ways to approach them.

2. Resources are available and need to be read under the fundraising lens. Press releases, annual reports, directories, internet searches, files and fundraising databases are some examples.

3. Manage and update your information on a regular basis. You want to be able to identify links between donors, organizations and giving history.

4. Database. You should a have a solid, reliable database that can be used for research and analysis of giving and soliciting. It can be a spreadsheet to begin...anything that captures your data.

5. Find prospects through your own "6 Degrees of Separation". Each donor can open up new avenues and ways to turn prospects into donors

6. New prospects can be found through your research to find new groups or funders who are aligned with your organization's interests.

7. Match prospect interests with your own and your work. Do not force the fit. Do your research.

8. Personal intelligence gathering and experience to confirm your research, find out new details, names and other bits of information, but beware of GOSSIP! Don't assume anything.

9. Approach strategies define preliminary approach plans, revise your angles for asking and always look for the best 'ask' based upon your research.

10. Supporting donor development by growing relationships and through support of your own donors. This includes capturing information about how they like to be approached, how to keep them informed and how you can improve the relationship in the future.

Adapted from: "Prospecting Strategies for Online Research" JMG Solutions, Inc.

~Cheers!

Hiring a Freelance Grant Writer

2009-11-25T10:04:00.006-07:00

As organizations begin to plan for 2010 or the second half of their fiscal year, talk of hiring a fundraising consultant or in particular, a freelance grantwriter can find its way into a development office. Below are some pros and cons of hiring a freelance grant writer--courtesy of the Minnesota Council on Foundations.

There are plenty of freelance grantwriters in most communities who write proposals for a fee. (Most experienced writers will remind you that it is unethical to work on commission.) There are both good and bad reasons to hire a freelancer:

Good Reasons to Hire a Freelance Grant Writer

1. To write a good, basic proposal — the "mother proposal" — that your group can then adapt to suit different circumstances. After a year or so, however, you should be able to write this on your own.

2. To search grantmaker directories and databases and identify likely funding sources. Again, your organization should soon develop these skills internally.

3. Because you have five proposals due in one week.

Bad Reasons to Hire a Freelance Grant Writer

1. Because your group wants grant money but neither your volunteers nor your staff want to "dirty their hands" by asking for money. Seeking money is a core activity for most nonprofits. Learn to live with it.

2. Because a freelance fund raiser promises he can get you a lot of money through his "connections." Particularly with major funders, projects are generally funded because of their worth, not due to connections.

3. Because your organization has never tried to raise money before and suddenly wants a large amount of money for a big capital project. Alas, big money tends to go to groups with a long track record and solid funding base. There are exceptions, but don’t count on being one of them.

If you decide to hire a freelance grantwriter, be sure to look at some writing samples. And ask for the names and phone numbers of past clients who work in your field.

~Cheers!

Tips for Writing a Letter of Inquiry

2009-11-20T12:15:00.003-07:00

I am asked many times about writing letters of inquiry (LOI) or letters of intent. What should be included? Is "letter" just a loose term? Can it be longer than 3 pages?

First of all, there is a purpose and strategy to submitting an LOI. It is not just about following a funder's rules. As an organization, it gives you a chance to throw out your ideas and get some feedback without writing a lengthy proposal. As the funder, you get to screen the ideas that do or do not fit your guidelines and invite full proposals from groups that are the best match. It really is a win-win process for everyone.

Secondly, as an organization you'll usually receive a response within 4-6 weeks, not 4-6 months as with some proposals. My own grant calendars have a lot of LOI submissions during the 1st and 2nd quarters off the year. This gives us time to hear back from the funder and respond by the 3rd or early 4th quarter.

Be Concise. Be Concise. Be Concise.
The greatest challenge in creating an LOI is filling 2-3 pages with ten pages of ideas. Being a skilled writer is imperative to a winning LOI. You must be concise and clear throughout the entire letter. You must also state your need and make it compelling. You are trying to get an invitation to the "big dance" and it's your job to convince the funder you'll be a great partner.

Below are a few tips to keep your LOI on track:

· Be concise and clear.
· Include a condensed, yet compelling needs statement.
· Include your ask amount in first paragraph.
· Avoid using overly relaxed grammar. (This is a legitimate request for support, not a status update on Facebook.)
· Eliminate "fluff".
· Make sure to include your mission statement or a description of those you serve.
· Don't assume your funder already knows about your organization.
· Use an active voice: "With your support, we will install sixteen new wheelchair ramps...".
· Talk about the funder’s impact, answer the "So what?".
· Be concise and clear.

The key to communicating your ideas in a compelling way is to have a vision that you can describe as an “elevator speech”. Your ideas need to be easy to understand and relevant, no matter who is listening.

Finally....remember that "letter" is not a loose term. It really is a letter. It really is signed by your ED. It really is submitted on letterhead. It should not be more than 3 pages and if it is too long, no one will read it. You must still follow the funder's guidelines.

Favorite link for LOI tips: GrantProposal.com

~Cheers!

Grant Planning for 2010: A Silver-Lining for a Gloomy Outlook?

2009-11-04T15:01:00.006-07:00

As most grant writers are during October and November, I have been terribly busy writing final 2009 submissions and year-end grant reports. Thus, it has left Grant Savvy a bit neglected. Even @SavvyGrants is suffering. Yikes! I'll be back to being Savvy soon!

During this busy time, I am also creating 2010 grant plans for my clients. This year was no cake-walk and we worked hard to secure the funding that we did (let's hope a few more awards come through before 12/31/09). As I plan for next year it is my responsibility to take into account the external factors that affected our grant efforts...the economy, program cuts, fewer donors, changing collaborative relationships. My brainstorming reminded me of the August 2009 article from the Philanthropy Journal about the less-than-stellar fundraising outlook.

According to the Philanthropy Journal article:

More than half of fundraisers say their organizations raised more money in 2008 than in 2007, while about four in 10 raised less.
Virtually all fundraising channels, with the exception of Internet, email and direct mail, are at their lowest success levels since the Philanthropic Giving Index was launched.

With such a "gloomy" outlook, what can we do to plan for a successful 2010?

We'd like to think that sending out more grant proposals increases our chances enough to make the extra effort worth it. This isn't always the case. You cannot change the economy, the new focus of your most loyal foundation or your organization's new strategic direction. You can improve your own work, internally and externally.

The first step in preparing your grant operations for 2010 is to start small and simple. Step away from your narratives and budget summaries. You know you can write a fabulous proposal. Instead, focus on the core of your grant operation. How does your machine work?

Organize your grant office and make your 501(c)(3) letters, annual reports, board lists, letters of endorsement, budgets and program brochures easily accessible. You'll be surprised at how much time and energy this saves you. Don't underestimate it!
Run a report on what was funded and what wasn't. If you have the luxury of working with a research team, ask them to help you run some reports. If not, a simple report in Excel can show what was asked, expected and funded, etc. This will give you a better understanding of your grant program and explain your outcomes to stakeholders outside of the development office (board members, CEO, program directors).
Interview program managers, directors, clients, etc. about their needs for 2010. Don't give feedback yet, but engage in a thoughtful conversation about their needs and wants (usually different). Don't assume you know what they want for 2010. Diagnose before you prescribe!
Prospect! You should be doing this all year, but make a dedicated effort towards adding new prospects to your portfolio. Be ready with their guidelines and due dates. Do your research before 2010 and you'll be able to move faster when new projects hit your plate.

Don't be discouraged by the "gloomy outlook". Planning for success, not failure, puts you one step ahead of the rest!

Grant Savvy will be doing a lot of planning and organizing during the next eight weeks. Look for more tips and strategies coming soon!

Nonprofit Blog Carnival

2009-10-30T09:42:00.002-06:00

Joanne Fritz has collected advice from nine fundraising experts about how to deal with the current fundraising climate and beyond. Her Nonprofit Blog Carnival offers insights for everything from appeals and grant writing to budgeting and donor segmentation.

Joanne Fritz has worked in the nonprofit world for most of her 30-year career beginning with teaching at the secondary, college, and university levels. She has also held senior management positions at two national nonprofits and two universities. Fritz has served on numerous nonprofit boards and was chosen to participate in leadership programs in two cities. Learn more about Joanne and her About.com Guide to Nonprofits

Be sure to visit the Nonprofit Blog Carnival and start following these great fundraising experts!

Thanks to Joanne for including Grant Savvy on the list!

~Cheers!

Grant Savvy Book of the Week: Change Philanthropy

2009-10-22T08:58:00.009-06:00

Change Philanthropy: Candid Stories of Foundations

Maximizing Results through Social Justice

By Alicia Epstein Korten

I understand that we are grant writers and not grantmakers, but this book will give you perspective from the other side of the table. It is our job to constantly seek understanding about the direction of the funder and how our project will fit into their overall goals. How does our request fit into their grantmaking strategy? How can we offer a good fit for everyone?

There are many times when we wonder, "What is the funder really thinking?". It is good practice to explore trends in grantmaking strategies and community development to better understanding how your organization is just one piece of a much larger pie.

Alicia Epstein Korten is the chief executive officer of ReNual, a strategic-planning consulting firm who can undoubtedly provide great insight about grant makers and their motivating for supporting some and not others.

Editorial Review of Change Philanthropy:

This groundbreaking book shows how to increase funding for social justice philanthropy. Social justice philanthropy provides direct services to alleviate suffering and works to transform the systems and institutions that cause that suffering. Written in an engaging, easy-to-read style, Change Philanthropy offers an insider's view what works and what doesn't work when developing grantmaking strategies in support of social change. It gives clear guidance showcases foundations of all types and sizes including Liberty Hill Foundation, Charles Stewart Mott Foundation, Needmor Fund, Jacobs Family Foundation, Discount Foundation, Global Fund for Women, Schott Foundation, Ford Foundation, and the Open Society Institute. The book also includes a wealth of illustrative examples and contains practical suggestions and tips that can be applied immediately to support any social justice agenda.

· Offers a guide for increasing funds for social justice programs
· and suggestions for foundations on which programs to fund
· Gives step-by-step advice for developing a successful grantmaking strategy
· Includes a wealth of examples from leading foundations
· Sponsored by The Center for Community Change

~Cheers!

Basic Steps to Grant Writing

2009-10-07T15:02:00.000-06:00

The Association of Fundraising Professionals (AFP) offers a library of resources for all types of development professionals, including grant writers. Below is an excerpt from one of their fact sections about basic grant writing. I hope this is a helpful piece to add to your own writing library. Enjoy!

What are the basic steps to grantwriting?
1. Determine that you have a need.

2. Suggest a solution through planning, research, and experience.

3. Determine whether the grantmakers' goals will help you achieve your objectives, while matching your purposes.

4. Target your proposal to grantmakers appropriate to your field.

5. Present your proposal.

What are the components of a grant proposal?
1. Every grantmaker has different guidelines, priorities, deadlines and timetables for their organizations. Some accept a Common Application Form (CAF), a single proposal accepted by a number of grantmakers to help grantseekers save time and streamline the grant application process.

2. Always follow the exact specifications of the grantmakers in their grant applications, Requests for Proposals (RFPs) and guidelines.

3. Present your full proposal neatly, professionally, and in an organized package.

4. Type and single-space all proposals.

5. Write, organize and present your proposal in the order listed in the application and guidelines.

6. Only include the information and materials specifically requested by the grantmaker.

7. The proposal is judged on content and presentation, not weight.

8. Unless required, do not include an index or table of contents, or bind the proposal, and be sure to sign it and submit the number of copies requested by the grantmaker.

How do I find someone to submit my grant proposal to?
Research is the key to finding a compatible grantmaker. While there may be many grantmakers that match your organization's interests, locating the handful that will be most swayed by your proposal is important. Various methods of locating grantmakers include:

1. Web searches. Many organizations have websites devoted to their philanthropic interests. Find one that coincides with your goals.

2. Philanthropic publications. Many publications and periodicals publish reports of grants coming from different organizations.

3. News reports. Often an organization or individual will publicize their grant program for specific purposes. This is often useful for locating grantmakers in the local area.

4. Direct contact. It is beneficial to specifically tailor your grant request to the organization you are submitting it to. Knowing the details of the organization's philosophy and mission is an invaluable tool to beginning a grant relationship.

Find more information by visiting AFP Online's Resource Center!

~Cheers!

Grantwriting Tip: Cast Your Agency as a Hero, Not a Superhero

2009-10-07T11:10:00.006-06:00

More accolades for Cheryl A. Clarke today! This is a great excerpt from her book, Storytelling for Grantseekers. I am skimming the pages again to inspire me to write a multi-layered grant request for a rare form of pediatric cancer. The book is candid, funny and energizes my creativity even when tackling a tough subject matter. Enjoy!

"When writing the goals and objectives section of a foundation grant proposal, grant seekers are like sci-fi writers. They envision the future. Of course, there is one critical difference: whereas sci-fi writers generally present fantasy, grant seekers discuss what is realistic and feasible.

To understand this concept, it may help to think in visual terms. Take a mental snapshot of the community where your nonprofit agency does its work today, at this very moment. What is the problem of unmet need that your agency addresses? Who are the people served by your agency? What more could your agency do if it had additional funds?

Now imagine taking a second mental photograph of the same community at the end of the projected grant period. Compare it with the earlier snapshot. What’s different? How has the need been met? How have the clients been served? Most important, how have the lives of your agency’s clients been positively changed? You should “see” a noticeable difference between these two mental snapshots.

How the community and your story’s main characters (your agency’s clients) will have changed is portrayed in the goals and objectives section of a grant proposal. The challenge in writing this portion of the proposal story is to vividly and accurately describe to the reader what can be seen in the two mental photographs just mentioned. The change that occurs helps resolve the conflict (the problem or need).

Readers appreciate a story that has a believable, satisfying resolution. Program officers and others reviewing grant proposals do too. The validity of your request for grant funding hinges on whether the resolution of the conflict rings true. If it doesn’t, no matter how well the story is written or told, it falls flat and short of the mark."

Want to know how to be a hero? Click here.

Thanks, Cheryl A. Clarke!

~Cheers!

Grant Savvy Books: Grant Proposal Makeover: Transform Your Request from No to Yes

2009-10-07T09:54:00.003-06:00

Grant Proposal Makeover: Transform Your Request from No to Yes

By Cheryl A Clarke, Susan P. Fox

This one is being added to the Savvy library immediately! What a wonderful find by one of our Savvy authors Cheryl A. Clarke and Susan P. Fox. Cheryl Clarke is the author of Storytelling for Grantseekers.

Here is an excerpt fromt the AFP website: "Nine out of ten grant proposals are rejected. Grant Proposal Makeover shows how to transform lackluster proposals into excellent ones-that have the potential to be funded. This book stands out from other traditional grantwriting books because it illustrates common flaws and problems in proposals and shows exactly how to fix them. It also includes helpful tips and quotes from foundation program officers and funding community insiders taken from an international survey of foundation professionals."

I'll be sure to share my insights after I read this great find!

~Cheers!

Follow Grant Savvy on Twitter!

2009-10-01T10:37:00.004-06:00

Did you know that Grant Savvy is tweeting? Join Grant Savvy on Twitter for simple, quick grant writing tips, quotes and links to other great resources! There is a wonderful group of grant professionals in the Twittersphere that I am excited to share with Grant Savvy readers!

Start tweeting...
@savvygrants

~Cheers!

50 Tips for Improving Your Chances of Winning a Grant

2009-09-24T09:54:00.009-06:00

From "The Only Grant-Writing Book You'll Ever Need", Ellen Karsh and Arlen Sue Fox provide a solid list of not ten, but 50 tips for improving your chances of winning a grant!! Take note, these are great tips that we often forget in the rush to complete a grant application on time. More details are found in "The Only Grant-Writing Book You'll Ever Need" add this book to your library today!

Take stock of your own organization. Know what your organization can manage when it comes to grants and grant size.

Incorporate as a tax-exempt organization.

If you're not a 501 (c)(3), link up now!

Find the Foundation Center Library

Get online. Have a website, publish your annual report and financials, and tell people who you are!

Find the right funding opportunity. Don't submit something that isn't a good fit. It's a waste of your time and the funder's.

Read the guidelines.

Do your homework. Study up on the foundation through their 990s, guidelines, past giving, etc.

Read the instructions. Don't skim or give half-answers to questions.

Get organized! Have documents ready to submit in a file system that works best for your organization.

Give yourself time to prepare.

Bring partners into the project development as early as possible.

Speak with the program officer.

Call for technical assistance during preparation of government proposal. Ask for help!

Don't use acronyms!

Watch your language. Be sensitive to other community groups, cultures, individuals or organizations.

Use the grantmaker's language. Incorporate their language from guidelines or website when it fits.

Repeat yourself when you have to. Don't go overboard, but emphasize your important points.

Give proposal reviewers a break! Don't write pages and pages of narrative. Make it interesting and include charts, graphs and quotes.

Create a checklist. This is important for attachments, budgets, financials, etc. that may come from several different people.

Be sure each section of the proposal is consistent with the others.

Use the application topics as headings in your proposal. This will make it easier to show the reader you are addressing their issues.

When designing your program objectives, be realistic.

Know how you will recognize success. Explain how you will know you reached your goals.

Read the instructions!

Get consulting for the evaluation section of the proposal. Involve them early to get feedback.

Make sure your budget is reasonable.

Computer your budget figures carefully.

Think about sustainability.

Include a timeline in your proposal.

Write your abstract or executive summary two days before you submit the proposal—no sooner, no later. By then you'll understand exactly what you are submitting.

Don't stuff the appendix. Be thoughtful on attachments. Don't send more than they ask for.

For a gov't. proposal, include a letter from your elected official. For a foundation proposal, don't.

When in doubt, ask the grantmaker questions before submitting.

Think about the final report. Can this be measured and implemented successfully.

Use spell-check and colleagues for proofreading help.

Use your own reviewers. Ask different people for help during different phases of the process.

Save your most trusted, courageous "reviewer" to read the final draft.

Get involved with advocacy groups.

Get on mailing lists. Make sure you know about available funding.

Clip magazine and newspaper articles.

Get to know your elected officials.

Don't ask gov't. or foundation program officers to change guidelines for you. (No comment on this one…!?!?)

Do discuss unmet needs and potential new funding directions.

If you don't get funded, go back to the proposal. If there are issues, ask to discuss it with the funder.

If you get turned down for funding, find out why and how you can do better next time. Politely.

Wait until next year.

Keep the funders informed.

Get on the funders' radar.

Read the instructions.

~Cheers!

Grant Savvy on Twitter!

2009-09-23T13:09:00.008-06:00

Lots of grant writing and not so many blog posts have inspired me to launch Grant Savvy on Twitter! Join Grant Savvy on Twitter for simple, quick grant writing tips, quotes and links to other great resources! Don't worry, more blog posts to come in the future...

~Cheers!

Grant Savvy Books: The Essential Nonprofit Fundraising Handbook

2009-09-16T10:30:00.005-06:00

The Essential Nonprofit Fundraising Handbook: Getting the Money You Need from Government Agencies, Businesses, Foundations, and Individuals

By Michael A. Sand and Linda Lysakowski

Our newest Savvy recommendation is also listed in the August 20 issue of The Chronicle of Philanthropy. Written by Michael Sand and Linda Lysakowski, this book covers the basics of fundraising success and tips to diversify your fundraising model.

As grant writers, our fundraising efforts are only one piece of the pie. What other development functions depends on us? What functions do we depend upon? Knowing how to interweave volunteers, specials events, major gifts and grant writing is key to building a strong development plan.

Michael A. Sand, Esq., the author of How to Manage an Effective Nonprofit Organization, has more than 40 years' experience as a staff member, board member and consultant to nonprofit groups that need to raise funds. He heads Sand Associates, a consulting firm that provides comprehensive services to nonprofit organizations across the country. Sand lives in Harrisburg, Pennsylvania.

Linda Lysakowski, ACFRE, is the founder and president of Capital Venture, one of the country's most successful consulting and training fundraising firms. She is the author of Recruiting and Training Fundraising Volunteers and The Development Plan and a contributing author to The Fundraising Feasibility Study-It's Not About the Money. She lives in Las Vegas.

(Biographies Courtesy of Barnes & Noble Online)

Grant Savvy Books: Managing the Nonprofit Organization

2009-09-08T10:13:00.007-06:00

Managing the Nonprofit Organization: Principles and Practices
By Peter Drucker

While this book isn't completely grant writing related, it has a great deal of information regarding the management of nonprofits and its fundraising activities. Drucker focuses on real-world examples about leadership, mission, volunteers and donor relationships. This approach to uncovering the order of nonprofit management is incredibly useful for anyone working for or with a nonprofit organization at a leadership level.

As a grant writer or fundraising consultant, it is imperative that you have a strong understanding of the nonprofit world, not just fundraising. Your ability to relate to a nonprofit client in terms of the "big picture" makes your contribution more meaningful than just taking on the task of writing a proposal.

This book is a fast read and the chapters are broken up by narrative, interviews and analysis. A big recommendation from Grant Savvy for this one! Enjoy!

~Cheers!

Evaluation Planning and Measurable Objectives

2009-08-20T11:32:00.005-06:00

To add a some more to yesterday's post about learning from sample proposals, I've opted to share a few bits from Beverly Browning's book, "Perfect Phrases for Writing Grant Proposals". This whole book is filled with sample phrases that you can learn from to craft your own proposal.

One of the more confusing pieces of the proposal process is creating an evaluation plan and explaining your objectives, outcomes and criteria for success. Endlessly, it seems, I am explaining what an "outcome" is and how the objectives meet the goal, etc. It is a difficult thing to wrap your brain around sometimes.

Below are a few examples that I enjoyed in Browning's book. I highly recommend adding this to your book shelf for easy reference when you hit a wall with your writing or need a creative way to describe your measurement framework.

Question: Who will be involved in the evaluation process?
Answer: (For a Fire Safety and Education Program) The evaluation will be conducted on site at each of the targeted elementary schools. Using a stakeholder approach, teachers, administrators, students, and their parents will be asked to provide feedback on the impact of the program.

Objective A: Increase performances for school-age audiences by 25% or more and work to align accompanying music history lecture with the Department of Education's Academic Standards for Arts and Humanities.
Measurement A: Number of lectures and accompanying performances for school-age children and feedback from students and teachers.

It is imperative that you state specifically how you will measure your objective. Giving answers with broad terminology or unattainable feedback goals is not answering the question. Keep it simple and measureable. That is what a funder wants to see!

~Cheers!

Learning From Sample Proposals

2009-08-19T09:50:00.007-06:00

Thinking that another, similar organization's proposal can be substituted for one of your own is a mistake. Grant proposals are unique and no two are alike. No two organizations are alike, foundation guidelines are not alike and thinking that your proposal could be a copy of something that has already been submitted is not the way to craft a winning grant.

We can learn a lot from reviewing proposals and reading samples of grant outlines. As writers our senses are altered when we edit work that is not our own. We notice the voice and flow of words that didn't come from our thoughts. We learn a what works and what definitely doesn't. Reviewing grants gives writers the chance to "beg, borrow and steal" good ideas to add their own toolbox.

Below are sample excerpts from two different proposals. Notice the different approaches to the question. Each was asked to answer: What are your long-term funding strategies?

A. ABC Organization's long-term funding strategies for sustaining this effort includes obtaining foundation and corporate grants, soliciting individual contributions and sponsors, in-kind gifts, and conducting a full-scale capital campaign.

B. Collaboration with other programs and agencies continues to be a key to sustainability. The sharing of resources and referrals to external programming allow us to ensure that resources are not duplicated, as well as pooling the knowledge gained to develop the most effective and most innovative education methods. Diversification of funding is also critical in program sustainability. Finally, sustainability will come in the form of an increased emphasis on volunteers. Properly used volunteers can have a tremendous impact on the ability of an agency to serve the community, and over the past three years XYZ Organization has increased its commitment to the use of volunteers in program delivery.

The first proposal was asking for $30,000 a year, for two years. The second, a $5,000 one-time grant.

If you were a grantmaker, which answer sparks your interest? Which answer gives you the information you need? (Remember, grantmakers review a lot of proposals and skim for the answers.) Which response gives you confidence in the grantees actions? Is their plan feasible or is it just fluff that answers the question without a lot of detail?

There is no possible way of knowing what the discussion sounded like when the grants were reviewed. Both answers addressed the question, but how well did they do it in context to their request? Being clear and concise is the best way to form your response.

I hope you learned something from reading these answers and could craft something even better for your own proposal!

~Cheers!

Hosting a Site Visit or Tour

2009-08-18T08:42:00.017-06:00

Site visits by funders can be a vital part of securing the funding you requested and an important step in the proposal process. A visit can be scheduled before or after your request is formally submitted. You can also invite funders to your organization even if a site visit is not part of their traditional grant process.

When you bring grantmakers to your organization, the work that you do turns into something real and tangible. It makes the words in your proposal come to life.

Your site visit is like any other tour you would give. The preparation may vary slightly, but it's not rocket science. There is no need to over-complicate the tour because it is called a "site visit". If your site visit is required there may be specific guidelines set forth by the funder. Make sure you are aware of these requirements.

Prepare your team with:

the background on the funder
what/why you are seeking funding
an organized tour route
input from key volunteers or staff related to the project

Do not include people on your tour who don't have a direct link to your tour's purpose. Too many people can quickly overwhelm the situation.

It is incredibly important, especially in small organizations, to let staff know you are having visitors. Do not assume they will be okay with a surprise visits into their workspace. This can have a negative affect on morale when staff who hold your operations together aren't notified of important tours.

Keep remarks by executive directors and board leadership to a minimum. Let your funder ask the questions. Don't go to great lengths to prepare complicated PowerPoint presentations--this is rarely necessary.

Your experience should be "real" and it should reflect your organization. Don't overhaul your workspace or tell staff to dress in a way they normally wouldn't. Your site visit is about showing how you operate on a daily basis. Needless to say, tidying up and taking out the trash is probably a good idea.

After your site visit be sure to send a thank you letter signed by leaders who were part of the visit. This process is no different than after a meeting. Sharing your thoughts on what went well and expressing words of thanks can go a long way!

~Cheers!

Grant Savvy Books: Consulting and Evaluation with Nonprofit and Community-Based Organizations

2009-08-17T10:41:00.013-06:00

We're back, Savvy Readers! Enjoy today's posting for the "book of the week".

Consulting and Evaluation with Nonprofit and

Community-Based Organizations

By Judah J. Viola, PhD, and Susan Dvorak McMahon, PhD

I have not personally read this cover to cover, as it just hit the market. However, their publishing website gives a great overview and provides some feedback from readers.

According to the book review, "The need for consultation and evaluation among non-profits and government agencies has soared in recent years, as funders have demanded accountability and agencies are ill-equipped to provide the types of data-based information needed."

Consulting and Evaluation with Nonprofit and Community-Based Organizations fills a critical gap in the academic literature for non-profit management. This unique text is a collection of advice and voices from a diverse group of successful, practicing consultants who work with non-profits and government agencies. Through surveys and interviews, these experts relate detailed information on how they got started in consulting, what types of services they provide, what types of clients they serve, the biggest challenges they face, and much more. The book also integrates current topics from a wide variety of sources, so that interested readers can easily access important information all in one book.

“As a beginning consultant I sought out a guide such as this but no other source provided such a range of information and experience. The detailed advice, tools, and examples provided in this book will aid new and experienced consultants alike to begin or grow a successful consulting career. It certainly did for me.”

—Michelle R. Bloodworth, PhD, Community Psychologist and Educational Consultant with Apex Education

Stay tuned this week for a full line-up of Grant Savvy features!

~Cheers!

Technical Difficulties

2009-08-11T09:26:00.002-06:00

Grant Savvy is experiencing changes. Please look for new postings later this week...we have lots of new stuff to share in the coming weeks! Thanks for being a "Savvy Reader"!

~Cheers!

Donor-Directed vs. Donor-Advised Funds

2009-07-29T09:46:00.004-06:00

Although it may fall outside of the "grant savvy" library, the question has come up about the difference between a donor-directed and donor-advised fund AND how we, as grant seekers, can find opportunities with these funds.

A donor-advised fund is just that. A fund set up, usually with a community foundation, by a donor. The fund has a specific purpose or focus such as "at-risk youth", "homelessness" or "education"--something of importance to the donor.

The donor-advised fund is typically the easiest, most flexible avenue for creating a large giving entity. Donors to these funds provide suggestions on which causes their money should support.

In the case of a donor-directed (or donor-designated) fund it is set up similarly, but the donor is specific about which organizations or groups will receive funding.

How does this affect grant seekers?

It is important to know about and be involved with local community foundations that mange these donor funds. Good relationships go a long way when tapping these opportunities.

While donor-directed or advised funds are usually closed to applications and even note: "does not accept unsolicited proposals", it doesn't mean you shouldn't look for ways to inform the community foundation advisors about the work you do.

A great example of this happened last year with an organization that I was working with. The organization received a call from a trustee/financial advisor of a local community foundation. She had attended a roundtable discussion focused on the interests of her donor where one of the organization's program managers gave a presentation.

The financial advisor took what she learned about the program and shared it with her donor, who held a donor-advised fund with the community foundation. She recommended they make a gift to this valuable program. The donor agreed. A few weeks later, the organization received a substantial, unsolicited gift. They have been told that a gift will probably arrive in 2009 as well.

There isn't a formal method for seeking support from these types of funds, but it is possible. It is the job of the community foundation to match their donor's interests with an appropriate project, program and/or organization.

It is not a typical grant seeking method, but after some relationship building, it can evolve. Donor-advised funds may ask you to provide reports or "apply" annually to receive funding. Be prepared and don't let this opportunity slip past your radar. Patience is key.

~Cheers!

Grant Savvy Books: Fundraising Consultants: A Guide for Nonprofit Organizations

2009-07-27T13:09:00.006-06:00

Fundraising Consultants: A Guide for Nonprofit Organizations

By E.A. Scanlan

As part of the AFP/Wiley Fund Development Series, Fundraising Consultants: A Guide for Nonprofit Organizations is a book that benefits both organizations and consultants.

The AFP Fund Development Series is intended to provide fund development professionals and volunteers, including board members (and others interested in the nonprofit sector), with top-quality publications that help advance philanthropy as voluntary action for the public good. The Association of Fundraising Professionals(AFP) and Wiley each bring to this innovative collaboration unique and important resources that result in a whole greater than the sum of its parts.

(From the Inside Flap)

Fundraising Consultants

Lowering net costs, realizing more money, and securing larger donations are just a few of the advantages to hiring a professional fundraising consultant. But how can you know you're picking the right consultant for your organization?

Filled with invaluable information to help you identify, select, retain, and work with development/fundraising consultants, Fundraising Consultants includes practical advice, tips, guidelines, possible outcomes of consulting, exemplary stories, and other useful information for nonprofit organizations of any size?considering the use of development/fundraising consultants.

Author Eugene Scanlan—a leading fundraising consultant—offers step-by-step guidance and resources to help you in your decision to use consultants, and then shows you how to go about getting the right one for the job. Its numerous case studies and practical tools—including sample invitation letters to consultants, sample requests for proposal, sample consulting budgets, samples of reports, and recommendations—equip you to implement the concepts introduced in the book.
This book can be a valuable resource for a development office looking to hire a consultant or for the independent contractor/grant writer who is selling their services.

~Cheers!

Making Your Grant Proposal Tell a Story

2009-07-24T09:24:00.007-06:00

Telling a compelling story in a proposal can sometimes be the difference between finding the funding you need and opening a rejection letter.

Anecdotes bring the reader into your story, your organization and your need. Depending on your subject matter, this can be a valuable tool for illustrating your need for support.

National funders with strict funding guidelines might not leave room for this type of narrative, but small family foundations or those who follow a common grant outline usually do. Likewise, larger funders usually give to those who meet their funding goals--regardless of a touching narrative about someone who has been helped your organization. In her book, Storytelling for Grantseekers, Cheryl Clarke calls this "giving from the heart" and "giving from the head".

Stories can take an abstract idea or problem and make it personal. Just as you would share a story at a dinner party, with a neighbor or with a business associate, when people can relate they can better understand your situation.

Don't forget to find ways to pull a reader into your organization outside of the statistics and boilerplate answers. Stories of those who have benefited from your organization or group show impact. They make your work real to the reader.

So, what happens when it's time to write a grant and you don't have any stories off the top of your head? Only let this happen once and you'll learn. Work with your communications/public relations/marketing department (or person!), to collect and file stories just for this purpose. They are wonderful examples of the good work you are doing and the responsibility to catalog them can be shared by communications and fundraising areas.

~Cheers

Grant Savvy Books: Fund Raising Realities Every Board Member Must Face

2009-07-21T11:11:00.005-06:00

Fund Raising Realities Every Board Member Must Face
By David Landsdowne

While this book focuses on how to engage your board and fundraising committee, David Landsdowne provides lessons in fundraising that everyone can understand. Whether you are a grant writer on contract or part of a development team, "fundraising realities" still apply.

Near the end of the book, Mr. Landsdowne notes, "People won't support you simply because you want them to. But they will give when they see a personal benefit or when you translate your campaign into compelling human terms". Sound familiar?

This book is a quick read and really can be completed in one hour.

~Cheers!

Tips on Getting Training as a Grant Writer

2009-07-09T16:06:00.006-06:00

I came across an older "Hotline" article (June 12, 2008) from the Chronicle of Philanthropy filled with advice for becoming a grant writer. I'm sharing it here for all Savvy readers, but especially those who are new to the field or are considering grant writing as a career.

The Chronicle's Philanthropy Careers section asks its readers to submit questions about job hunting, recruiting, and management challenges in the nonprofit world. In their advice column, they respond to some of those inquiries with tips about resources and suggestions from experts.

Q. I am interested in writing grant proposals. How can I get some guidance in getting started?

A. Plenty of resources are available to help you, says Gail Vertz, executive director of the American Association of Grant Professionals, in Kansas City, Kan. With such a wide range of tools, you can tailor your approach to fit your time or financial limitations.

Ms. Vertz suggests Grant Writing for Dummies, by Beverly Browning, a grant-proposal writing consultant in Buckeye, Ariz. Beginners can also check out The Complete Idiot's Guide to Grant Writing: An Essential Resource for Securing the Funds You Need, by Waddy Thompson, development director for Symphony Space, a nonprofit performing-arts center in New York.

Other resources are available online, says Mr. Thompson. He recommends checking the Foundation Center's Web site for online tutorials and courses on grant-proposal writing and links to sample proposals.

More books and online resources can be found via The Chronicle's Nonprofit Handbook, available on the newspaper's Web site.

If you're looking for a classroom experience, Ms. Vertz suggests starting local. She says your town's United Way, Salvation Army, or community foundation will often "offer a one-day or a half-day training from a grant professional in the community, and those types of workshops are really invaluable, because they not only give training on proposal writing, but they also provide an opportunity for networking."

She adds that universities and colleges offer grant-proposal writing courses as well. For those interested in a more intense experience, Ms. Vertz recommends the five-day workshops led by the Grantsmanship Center, of Los Angeles, which are hosted by nonprofit groups throughout the country.

"It's a very in-depth class," she says, adding that the center will even provide you with a post-workshop review of the grant proposal you develop during the course.

Though there are many books to read and classes to attend, nothing beats learning by doing, says Mr. Thompson.

"What I recommend to a lot of people is that they look for volunteer opportunities, because there are PTA's, community choruses, kids' soccer teams — all kinds of grass-roots organizations for which there is grant money out there in the world, and they need someone who can write," he says. "So if a person is a good writer, and they've done their research by reading one of these books and looking at examples [of proposals] on Web sites, then I think they can get some good experience doing grants as a volunteer."

Courtesy of The Chronicle of Philanthropy

Previous editions of Hotline are available at http://philanthropycareers.com/. Send your questions about job hunting, recruiting, or managing in the nonprofit world to hotline@philanthropy.com.

~Cheers!

Grant Savvy Books: How to Write a Grant Proposal

2009-07-07T09:19:00.003-06:00

How to Write a Grant Proposal
By Cheryl Carter New and James Aaron Quick

The most common question I imagine that most new grant writers have is "how do I write a proposal?". Well, this book is a great place to start! The authors discuss the importance of good research and problems that can arise during the writing process. The book also comes with a CD-ROM filled with templates and worksheets for the reader.

Cheryl Carter New and James Aaron Quick are the sole owners and directors of Polaris Corporation. Polaris teaches grantsmanship to nonprofit organizations (The United Way National Training Center, the Non-Profit Center, and the Kellogg Foundation), primary and secondary schools, and for-profit and nonprofit healthcare facilities using three primary mediums: workshops, consulting services, and resource publishing. They lead over 100 workshops that have taught more than 4,000 people per year how to develop and plan projects, research funders, and write grants.

Cheers!

Sample Grant Proposal Rejection Letter

2009-07-02T09:06:00.009-06:00

For those of you who have never had the good fortune of receiving a rejection letter, below are a few samples of the vague language that can be included. I hope this is useful to our Savvy readers!

The first letter is from a larger foundation that reorganized its funding structure and thus many good organizations were left off of this year's funding cycle.

The second letter came from a smaller foundation in another state that funds specific programs and requires the applicants specifically mention a geographic priority. You'll notice the many reasons given, but that the foundation also welcomes future applications and discussion.

SAMPLE 1

Dear ABC Organization,

Thank you for your recent application to the XYZ Foundation. The decision-making process was a difficult one, with many worthwhile organizations vying for a limited amount of grant dollars.

Unfortunately, your organization was not selected for funding at this time. It is our hope that you will be able to obtain financial support from other sources. We wish you success in your efforts.

Sincerely,

XYZ Foundation Executive Director

SAMPLE 2

Dear ABC Organization,

Thank you for your most recent request for financial assistance. Unfortunately, we are unable to entertain your grant for this fiscal year.

In some cases, we do not approve a grant because the request does not specifically confine itself to [our program interests]. In others, it is because the request concerns salaries, professional fees, general operating expenses or building programs. Sometimes, we are unable to approve a request due to incomplete documentation. Unfortunately, in some cases, there simply are not sufficient assets from which to fund all worthy requests.

We invite you to submit a new request for assistance to us in the future. Please do not hesitate to contact me directly should you need further assistance with this matter.

Respectfully,

XYZ Foundation Board Chair

~Cheers!

Grant Savvy Humor

2009-07-01T16:28:00.007-06:00

Courtesy of The Chronicle of Philanthropy

~Cheers!

Proposal Rejection: Saying Thank You

2009-07-01T08:54:00.011-06:00

Your grant wasn't funded, but it doesn't mean the grant process is over and that all opportunities are lost.

Did you follow the guidelines? Did you make a good case? Did you answer each and every question that the funder asked? Did you spell the names of the contact person correctly? Nothing can be overlooked and the smallest error (yes, even a typo or misspelled name) can lead to rejection.

If you think you did everything correctly and cannot see an obvious reason for your rejection (we'll discuss larger rejection issues in later postings), then it is a good idea to search for more details about your proposal.

It's fair to say that your rejection letter will offer little or no feedback. Assuming you have a strong relationship with a program officer, you can ask for feedback directly. Government agencies may provide comments or feedback with their rejection. Be careful not to overstep your relationship in this area.

Program officers are busy and may not like to get too involved with organizations that didn't receive their foundation's funding. A short phone call is the most appropriate. Make your conversation brief. Ask for suggestions. Ask if they would welcome another proposal from you in the future. Is there a timeframe for resubmission? Take notes and thank them for their time.

Thanking a funder even when you didn't get funded is a critical part of the grant process. Especially if a funder spent time helping you prepare your proposal for submission. A "thank you" can go a long way with anyone. Write a letter thanking the potential funder for their consideration and if you are still a good fit, even include an invitation to visit during an upcoming event at your organization.

Don't loose sight of a worthy funder just because they didn't write you a check this time around. Include them like you would any prospect into your fundraising strategy. Make sure they get newsletters, invitations to events, annual reports, etc. Be mindful of the things you mail to them...you don't want to look like you are wasting resources. However, if it matches the funders interest, make sure they see it.

A good foundation will value your efforts to keep them aware of your organization. Develop a strategy to build your relationship and if their feedback gives you an opportunity to apply again, don't let the chance pass you by.

~Cheers!

Grant Savvy Books: Grant Writing: Strategies for Developing Winning Government Proposals

2009-06-29T10:25:00.004-06:00

Grant Writing: Strategies for Developing

Winning Government Proposals
By Patrick W. Miller

There is no doubt that writing a government proposal takes a different approach than one to a family foundation. A skilled grant writer may struggle when first making the transition from traditional program proposals to government ones. I know this from personal experience.

It is the best of grant writers who can transition effortlessly between the two types of proposal writing. Practice makes perfect.

In Grant Writing: Strategies for Developing Winning Government Proposals, the author discusses in detail the RFP process and creating a budget for government funders. The book includes charts, exercises and planning tools for post submission processes. Revised in September 2008, this new edition includes the most updated information.

Patrick W. Miller and Associates is a Chicago-area business dedicated to providing textbooks and customized workshops and seminars for individuals or organizations interested in grant writing, academic assessment and evaluation, academic writing, research methods, and body language.

Courtesy of Patrick W. Miller and www.pwmilleronline.com.

~Cheers!

Where Does Grant Funding Go?

2009-06-26T11:14:00.007-06:00

In a time when we are all competing for dollars that come from a smaller pot, a rejection letter or drop in funding amount is inevitable this year. However, as I have noted previously, foundations are still giving.

Where does the money go?

The easy way to figure this out is to look back at a funders 990s or grants award list, but what about the big bucks?

The Foundation Center does a stellar job of compiling statistics about which organizations receive the most funding. You can look up who received the most funding in your metro area, your state and the trends in subject area for at least the past five years.

Here is a sample listing of the Top 50 Recipients of Foundation Grants in the State of Indiana, circa 2007. Data is available for all fifty states and the District of Columbia.

This is a valuable tool for consultants who work across multiple states and for determining trends in regional giving. There is a wealth of information in the statistics area of their Find Funders section. Check it out!

~Cheers!

Grant Savvy Books: The Foundation

2009-06-22T19:41:00.006-06:00

The Foundation: A Great American Secret

By Joel L. Fleishman

Review from Publishers Weekly

"In his first book, law professor and philanthropist Fleishman has created a thoughtful, engrossing, comprehensive guide to the origins, initiatives, successes and failures among the largely unsung 68,000 private foundations in America, which together grant over 32.2 billion tax-exempt dollars per year.

Tracing the history of this distinctly American institution, Fleishman considers the philanthropy of such financial titans as Andrew Carnegie, George Soros, Warren Buffett, Michael Milken and Bill Gates. Fleishman's view of the foundation is distinctly favorable: foundations serve a vital social function by providing seed funding to innovative initiatives, having led to such benefits as the 911 emergency response system, the development of the Pap smear, the alleviation of poverty in Bangladesh and the establishment of Johns Hopkins and Carnegie Mellon Universities.

Fleishman does not hestitate, however, to criticize foundations for arrogance, poor planning, unresponsiveness, waste and irresponsibility, using 12 case studies-Rockefeller's Population Council and the Children's Television Workshop among them-to set the stage for "Some Not So Modest Proposals," most of which involve increasing transparency and accountability. Fleishman's efforts prove an illuminating guide to a little-examined aspect of the American tradition.

This book appear to give grant writers and those who work closely with foundations, an opportunity to gain knowledge about the inner-workings of this unique business model from an honest, witty and "tough love" perspective (as others have noted). I look forward to reading Fleishman's work and sharing thoughts with other Savvy readers.

~Cheers!

Proposal Budgeting Basics: Free Training

2009-06-16T10:17:00.010-06:00

I've posted several pieces about proposal budgeting during the past few weeks and for those of you who are interested in more than my abridged version, there is a free (yes, FREE) online course hosted by The Foundation Center called Proposal Budgeting Basics.

"This online course is designed to help with the basics of developing a project budget, and it is geared for those who have general knowledge of proposal development. When you complete this course, you will know:

The basic components of a project budget
Different types of financial documents often required for proposals
How overhead costs and fringe benefits may be incorporated within the budget
How to access resources on the Web, which provide templates of project budgets"

Courtesy of The Foundation Center

It's an informative lesson that provides visuals to support the examples that are discussed. Also included is a section about additional documentation usually required by funders.

For those who are new to the field, The Foundation Center offers several free courses, including a Proposal Writing Short Course and a Proposal Writing Basics webinar.

The webinar is a tool that can be used to train others in your organization about proposal creation. This type of professional development is effective to share with a team of people who aren't famililar with grant writing, but will be part of the proposal process.

~Cheers!

Grant Savvy Books: Seeing Through a Donor's Eyes

2009-06-15T09:28:00.005-06:00

Seeing Through A Donor's Eyes:

How to Make a Persuasive Case for Everything from

Your Annual Drive to Your Planned Giving Program

By Tom Ahern

This week's Savvy Book is recommended by The Chronicle of Philanthropy. The book focuses on the importance of writing a strong, persuasive case statement--something that seamlessly transfers into proposal writing.

Tom Ahern will tell you what materials you need, who to talk to and how to write in all down. This is definitely one of the next books to sit on my nightstand!

If any Savvy readers have read this book, please share your thoughts!

Also, if you think you've seen the name Ahern before, you have in a previous posting for Grant Savvy Books.

~Cheers

Charitable Giving Fell Last Year, But...

2009-06-11T16:26:00.018-06:00

Guess what? Foundations are still giving money! While it was reported on NPR yesterday that giving did decline in 2008 (really?), it didn't take nearly the nose dive that was expected. Actually, charitable giving reached $300 billion for the second year in a row. How's that for a little motivation to put in your bucket?

Take the time to read and listen to NPR's Morning Edition article:

Charitable Giving Fell Last Year, But Didn't Dive by Pam Fessler.

~Cheers!

Grant Savvy Humor

2009-06-10T10:22:00.005-06:00

"Seeking fish until I receive funds for angling lessons"

Credit: Chronicle of Philanthropy

~Cheers!

Creating a Proposal Budget: Part 3

2009-06-09T16:56:00.010-06:00

How Much Should I Ask For?

Through experience I have learned that the budget is one of the first things that a funder reads, regardless of it's location in the proposal packet. They like to see a where you are taking them.

Knowing how much to ask for in a proposal has a fairly common-sense answer, but the actual "asking" part requires some finesse.

It's hopefully obvious that when you underestimate your costs, you increase your chance for failure. Likewise, when you overestimate your costs, you decrease your chance of building a dependable reputation with your funder.

So, how much should you ask for? A whole project's worth of funding? Or just a piece of the pie? Well, it depends. (classic fundraising mantra...ohmmm) It's about finding your fit.

Does your funder like being the only supporter?
Do they like to have reign over possible naming opportunities?
Do they want to anchor your partnership?
Has your potential funder taken on entire projects with other organizations?
Can you provide your potential funder an opportunity to make a multi-year pledge to fulfill a larger gift?

If the answer is "yes", then you can probably be safe approaching them for full funding. Keep in mind, you need to stay in their giving guidelines and have a solid plan for sustainability after a few years of their support. Don't be foolish to ask for $150,000 when their largest gift in the last five years was $15,000. Remember to do your research.

On the flip side, it is more common to find funders who want to be part of your project, but shy away from being the only major funder. It's less risky to know that a particular foundation won't break your project if they cannot come through with funding.

Has your potential funder noted that they like collaboration?
Can you make your potential funder a partner in project development?
Can you connect your potential funder with others who are supporting you?
Can you find a way to leverage funding from a company's foundation and corporate marketing budget?

Nine times out of ten, I have a question on the grant proposal that asks if and who is also funding the proposed project. Below is an example taken directly from the Minnesota Common Grant:

Additional funders. List names of corporations and foundations from which you are requesting funds, with dollar amounts, indicating which sources are committed or pending.

Be reasonable in your request. Decide what you need to fund and what can be funded elsewhere. Respect the mission of the foundation/funder and don't take advantage of their ability to fund you. Funders are smart folks, they know how the game is played.

As noted in "The Only Grant Writing Book You'll Ever Need", "...they are looking for a budget that's not too high, not too low, but just right." Goldilocks knows her stuff!

~Cheers

Grant Savvy Books: Giving-How Each of Us Can Change the World

2009-06-08T17:00:00.007-06:00

Giving: How Each of Us Can Change the World

by Bill Clinton

All political commentary aside, this is a good book to add to your mental library and even your bookshelves. It's a personal account of the global issues related to giving, philanthropy and the evolution of nonprofit organizations.

It includes inspiring stories and background about some of the largest foundations in the world. "Giving" is an easy read and complements any type of technical book you may have read on the subject. Don't let your politics keep you away. I've been in awe, welled up with tears and let out a giggle or two when reading this book.

While it is written from the author's perspective and published before our current economic doom and gloom, it's a brilliant time table for the birth of contemporary philanthropy. It's honest and wise. I recommend it wholeheartedly to my Savvy readers.

~Cheers

Working With a Freelance Grant Writer

2009-06-02T09:07:00.019-06:00

I am thrilled to share with you a great article, "Working With a Freelance Grant Writer", from the May/June 2009 issue of AFP's Advancing Philanthropy!

Writer, Sarah S. Perkins, CFRE, puts the work of the freelance grant writer in a positive and realistic light and explains how organizations should take a team approach to including this person. A fantastic article for new grant writers, writers who are venturing into the freelance world and organizatons looking to hire a freelance writer.

"Think of grant writers as any other trade professionals, such as plumbers or electricians. They are experts in their field and can spot problems--and opportunities--much better than someone who does not know the business."

"Good grant writers are like matchmakers--it is their job to know not only the foundations in a particular funding area, but also how to match those foundations to the work of an organization."

Sarah S. Perkins, CFRE

Whether you are working as a freelance writer on contract or as an integrated member of the team, this article is a must-read. Enjoy!

If you would like more information about becoming a member of AFP and receiving your own subscription to Advancing Philanthropy, visit AFP online. It is one of the best investments you can make to support your career in fundraising.

~Cheers!

Grant Savvy Books: The Foundation Center's Guide to Proposal Writing

2009-06-01T10:24:00.006-06:00

The Foundation Center's Guide to Proposal Writing, 5th Edition

This guide includes more than forty examples of successful proposals and/or portions of winning proposals to a variety of funders. It is a strong example of what really works, not just the ideas behind grant writing.

According the the Foundation Center's website: Author Jane C. Geever is founder and chairman of the development consulting firm, J.C. Geever, Inc., established in 1975 as the first woman-led fund raising company admitted into membership in the American Association of Fund Raising Counsel (AAFRC). Ms. Geever is a nationally recognized author and lecturer who has created successful proposals to foundations for more than 35 years.

This reading is also recommended in the GPCI Literature Review.

Enjoy!

~Cheers!

Creating a Proposal Budget: Part 2

2009-06-01T10:01:00.010-06:00

Budget Narrative

A budget narrative is included with your budget to explain in words what your numbers really mean.

How did you reach your numbers? What is important for the grant funder to understand that your numbers can't fully explain?

Sometimes this document is included on a different page or on the bottom of the budget sheet. It doesn't need to be lengthy, but should be precise and accurate.

It is also a good idea to include an 'introduction' or preface to your budget. Sometimes, this is within the body of the proposal (if called for by the funder's format) or can be at the top of the budget sheet.

Sample excerpt for budget narrative:

'The total cost of running Basic Youth Program is $xx,xxx, and includes personnel costs, nonpersonnel costs, and indirect costs. The full amount is requested from ABC Foundation.

Three YouthOne employees and two consultants are the personnel required for the program. It is estimated that the program director, whose salary is $xx,xxx, will spend 20% of his time in the next year running the program, for a total of $x,xxx.'

The narrative will continue to explain your line items and refer to important points for your funder. Pay attention to any specific questions you need to answer about the budget from your funder's guidelines.

Work closely with your program staff and finance department to get an accurate explanation of how your budget will be spent. Make sure your funder can understand what you are saying and don't assume that they know finance jargon.

Special thanks to Webster's New World Grant Writing Handbook by Sara Deming Wason for the narrative excerpt.

~Cheers!

Grant Savvy Books

2009-05-27T09:28:00.011-06:00

The Only Grant-Writing Book You'll Ever Need
by Ellen Karsh and Arlen Sue Fox

I recently started reading "The Only Grant-Writing Book You'll Ever Need" and I have found it to be a great resource. Many of the themes are familiar to an experienced grant writer, but I appreciate the bits of humor, honesty and candid feedback from grant experts in the field.

It is well-written and easy to read for a someone who is new to grant writing and provides questions for review at the end of each major section. For me, this format served as a nice way to be reminded of important points that can often be overlooked. It will be a useful book to have in my library.

Since this Monday was a holiday, the 'Grant Savvy Book of the Week' is making its appearance on Wednesday. However, remember to check back every Monday for another book related to philanthropy, grant writing and/or fundraising.

~Cheers!

Creating a Proposal Budget: Part 1

2009-05-26T10:12:00.006-06:00

Direct vs. Indirect Expenses
When creating a project budget you will need to determine your costs to support the entire program. This includes staff, supplies, building and transportation costs. It can seem scary or overwhelming to create a budget that supports an entire program, but if you break it down into your line items and approach it like you would a personal budget, you will save yourself some sweat and tears.

Usually, your costs will fall into two different categories, direct and indirect expenses.

Direct Expenses are costs that come from the purchasing of goods or services to support or start your program.

Personnel costs (sometimes called personnel services)
Supplies (office supplies, paper, pencils, rubber bands, printing, etc.)
Travel (air travel, bus, car, train, room & board accommodations)
Equipment (office furniture, cameras, printers, radios, shelves, scanners, etc)

As a percentage of total direct costs (in my experience, this is most common)
As a percentage of total personnel costs

Understanding direct vs. indirect costs is important not only because some funders don’t fund indirect expenses. Your budget reflects the financial viability of your program and you must be able to accurately display all costs associated with the life of the project. Yes, ALL costs. Don’t ever attempt to hide any of the costs you will need for your program, no matter how small.

Keep checking Grant Savvy throughout the week for posts about budget narratives, what a proposal budget should look like and figuring out how much money you really need to ask for.

~Cheers!

For Grant Writers Only

2009-05-19T17:33:00.010-06:00

A new networking site has been created for grant writers!

The For Grant Writers Only social networking site is the community complement to the soon-to-be-launched For Grant Writers Only website, a place for new and developing grant writers to learn from more experienced professionals. The community is hosted by Melanie R. Negrin, owner and managing director for Merocune Marketing and Public Relations.

Check out this awesome site and tell your grant writing friends! Kudos to Melanie for keeping us all connected!

~Cheers!

Local Foundations versus National Foundations: What Makes Sense?

2009-05-19T14:51:00.009-06:00

I recently blogged about how community impact is dependent on the financial health of an organization. In turn, your organization's ability to win grant funding is dependent on the impact you have in your community, region or across the nation.

Take a look at where you are applying for funding and where grant funding is actually coming from. Is it mostly from a local foundation? A regional foundation? A national foundation? Likely, the answer is that you have a combination, with the greatest success coming from local funders.

The bulk of funding given by family and private foundations usually stays in the community where the foundation is located—even if the foundation supports “national” projects or has open guidelines for geographic limitations.

Sure, national foundations open the door for more money and exposure, but also for competition among worthy organizations. Most funders like to support projects in the communities where they have a vested interest, financially or otherwise.

Don't forget this is business, not just the "goodness in their hearts" driving the decision making.

Who should I send my proposal to?
Do your research by looking at the annual reports and 990s of the foundations that you think will support your needs. Where does the bulk of their funding go? How often have they funded projects in your community during the past 3-5 years? Did they fund similar organizations elsewhere in the country?

If your project only helps your local community: apply with a local funder.

If your project spans across a region or will make a national impact: apply with a national funder.

If your program is replicable outside of the local community: apply to local and national funder.

If your program can be a model in the region or in similar areas across the country: apply to local and national funder.

If you plan to share your program results through research initiatives, presentation or at national conferences: apply to both.

Remember: unless you have a one-of-a-kind project that reaches the entire nation, applying for funding in Oregon when you are based in Florida, is not a sure thing. Be realistic and find a solid local funder to support local projects and a sustainable national funder to support those on the regional or national level.

~Cheers

More Grant Writing Books

2009-05-18T10:15:00.010-06:00

After posting the recent section on grant writing books, I reviewed some old notes and discovered a few additional suggestions that are worth sharing with the Savvy crowd.

Storytelling for Grantseekers: The Guide to Creative Nonprofit Fundraising by Cheryl Clarke.

Winning Grants Step by Step 3rd Edition by Mim Carlson

Demystifying Grant Seeking by Larissa Golden Brown

These books are recommended readings by The Fund Raising School.

The Grant Savvy world was created to share knowledge, resources and inspiration. Starting today, a new “grant writing book” will be recommended every Monday for Savvy readers.

Enjoy!

~Cheers!

Top Ten Reasons Grants are Declined

2009-05-15T14:19:00.005-06:00

"The organization does not meet our priorities."
Research thoroughly before applying.

"The organization is not located in our geographic area of funding."
Get the guidelines before applying, or at least check GrantSeeker.com or your grants guide.

"The proposal does not follow our prescribed format."
Read the application information very carefully and follow it exactly.

"The proposal is poorly written and difficult to understand."
Have friends and experienced people critique the grant before you submit it.

"The proposed budget/grant request is not within our funding range."
Look at average size of grants of the funder.

"We don't know these people. Are they credible?"
Set up an interview before submitting the proposal and have board members and other funded organizations help you establish a relationship and give you credibility.

"The proposal doesn't seem urgent. I'm not sure it'll have an impact."
Study the priorities and have a skilled writer do this section to make it "grab" the funder. Your aim is to sound urgent, but not in crisis.

"The objectives and plan of action of the project greatly exceed the budget and timelines for implementation."
Be realistic about the programs and budgets. Only promise what can realistically be delivered for the amount requested.

"We've allocated all the money for this grant cycle."
Don't take this personally. It is a fact of life. Try the next grant cycle. Next time, submit at least a month before the deadline to give ample opportunity for questions and a site visit.

"There is not enough evidence that the program will become self-sufficient and sustain itself after the grant is completed."
Add a section to the proposal on your plans for self-sufficiency and develop a long-term strategy.

Adapted from California Grants Guide, Grant Guides Plus, 2000.

~Cheers!

The Role of the Grant Writer

2009-05-15T11:54:00.010-06:00

The role of the grant writer is different for every consultant and organization, but some fundamentals should remain intact to provide a solid foundation for success.

Below is the link for the entire article: "The Grant Writer: Coach, Collaborator, Project Development Specialist". The original post provided only an overview of the best pieces. Enjoy!

The Grant Writer: Coach, Collaborator, Project Development Specialist

~Cheers!

Grant Writing Books

2009-05-13T11:07:00.015-06:00

Professional development and continuing education are keys to being a strong and sustainable grant writer. Below are a few of my favorite books that I return to often to jumpstart my brain and energy. The content is mostly basic, informative and adaptable.

Webster's New World Grant Writing Handbook by Sara Deming Wason

Achieving Excellence in Fund Raising by Hank A. Rosso & Associates and Eugene Tempel, Editor

Perfect Phrases for Writing Grant Proposals by Dr. Beverly Browning

How to Write Fundraising Materials That Raise More Money by Tom Ahern

~Cheers!